Job Opportunities at CFAO

Experiential and Educational Requirements

• Matric
• 2-3 Years related experience
• Intermediate Computer Literacy (MS Office, SAP)
• Knowledge of Export Documentation / Legislative framework & incoterms
• Fluency in French is an advantage

Essential Duties and Responsibilities

• Process invoicing and shipping instructions daily as per the shipping rules and customer requirements.
• Ensure accuracy of freight & other related costs on the invoices.
• Manage all aging stock at AMS Warehouse.
• Liaise with freight forwarders and logistic agents to ensure timeous delivery of shipments to Distributors.
• Monitor shipment status & update Procurement Team.
• Ensure all required documents are saved in local drive as per requirement, ensure compliance.
• Analyze monthly reports & provide comments to the Team with sales and lead time variances.
• Running and maintaining of logistics reports within the required deadlines (ie sales, lead times, loading schedules)
• Upload Distributor Export Documents into AMS Portal. ie AWB / RCN within 1 day and BL within 3 days
• Completion of Monthly Freight Forwarder provisions and payment requisitions.
• Ensure billing is done within 1 day after dispatch confirmation and creation of Foreign Export Contracts on TMS system.
• Letters of Credit: Ensure all LC requirements are met without any risk to AMS of non-payment.
• Quarterly review of target lead times and shipping rules, agree new targets with Distributors.
• Ensure all invoice goods receipting at AMS is conducted within agreed timeline for all suppliers (Direct & SA shipments)
• Ensure inspections are conducted in time without any penalty costs to AMS and ensure licenses are valid.
• Ensuring all month end deadlines are met (completion of billing and all logistics activities)
• Conduct bi-annual analysis and review of logistics freight costs.
• Ensure country procedures are up to date and understanding of country processes by Team members.
• Ensure supplier invoices & payment requisitions are handed in on time for payment (attach all necessary required documents)

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Key Responsibilities

Payroll Processing and Inputs

• Collect, verify, and input data for new hires, terminations, transfers, and other payroll-related changes.
• Handle payroll inputs for perks tax, maternity leave, fuel allowances, and commissions and incentives.
• Process timesheets and manage commission, incentives, overtime, standby, and shift data for payroll accuracy.
• Payroll Imports and Data Management
• Import and validate overtime, standby, commissions, and incentive data.
• Ensure accurate and timely processing of payroll data, following company policies and regulatory requirements.
• Benefits Administration
• Manage applications, additions, and changes for medical aid and gap coverage.
• Collaborate with HR and benefits providers to maintain updated employee benefit records.
• Payslip and Document Distribution
• Print and distribute monthly payslips and annual IRP5 forms to employees.
• Ensure compliance and confidentiality in handling employee payroll documentation.
• Reporting and Compliance
• Prepare monthly reports for senior management, including the GM Report and training department reports (Staff and Step reports).
• Conduct month-end reconciliations for third-party payments (garnished orders, SARS).
• Ensure compliance with statutory obligations, such as SARS submissions and ACB payments.

Data and System Maintenance

• Regularly update employee personal data on the VIP system.
• Maintain the payroll and HR system, ensuring data accuracy and security.
• ESS (Employee Self-Service) Administration
• Support ESS administration by creating new employee profiles and leave approvers.
• Handle ad hoc ESS queries and general leave inquiries.
• Month-End Reconciliations and Supplier Payments
• Prepare and reconcile monthly end payments for suppliers, including ACB payments for loans, advances, and other supplier payments (eg, Sage, Alpion).
• Prepare recon for each month-end payment to suppliers.
• Document Management
• Maintain payroll documentation by saving all input documents in employee staff files.
• Ensure easy access and secure storage of payroll and benefits-related documentation.
• Employee Assistance and General Support
• Provide general assistance to HR administrators and handle payroll-related employee inquiries.
• Support HR in various administrative tasks to ensure smooth payroll and HR operations.

Education level

• Bachelor's degree or equivalent

Experience level

• 4 to 6 years

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Key Performance Areas:

• Coordination: Facilitate National results tracking and coordinate project outcomes in line with the objectives. Liaise with the regions and provide support.
• Communication: Facilitate information flow among team members & stakeholders
• Scheduling: Organize meetings, appointments, and tasks to meet strategic objectives
• Documentation: Maintain accurate records, reports, and project documents.
• Quality control: Ensure project deliverables meet quality standards.
• Reporting: Timeously completing accurate reporting
• Identify inconsistencies and potential problem areas

Required Minimum Knowledge, Skills Education / Training and Experience Requirement(s):

The requirements listed below are representative of the knowledge, skills, education / training, and experience required for this position. Full detail available upon request:

Required Skills:

• Time Management — Managing one's own time and the time of others.
• Management of Personnel Resources — Motivating, developing, and directing people as they work, identifying the best people for the job.
• Reading Comprehension — Understanding written sentences and paragraphs in work related documents.
• Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Monitoring — Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
• Service Orientation — Actively looking for ways to help people.
• Active Learning — Understanding the implications of new information for both current and future problem-solving and decision-making.
• Judgment and Decision Making — Considering the relative costs and benefits of controlling anger, and avoiding aggressive behavior, even in very difficult situations.
• Cooperation — Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
• Social Orientation — Job requires preferring to work with others rather than alone and being personally connected with others on the job.
• Initiative — Job requires a willingness to take on responsibilities and challenges.
• Independence — Job requires developing one's own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done.

 General:

• Strong attention to detail
• Ability to prioritize and successfully complete tasks timeously.
• Interpersonal skills, strong written and verbal communication skills – ability to relate to and be accepted by people.
• Ability to adapt to and accept change, new ideas, new challenges

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Essential duties and responsibilities:

• Assist in the physical verification of stock and ensure adherence to FIFO (First In, First Out) control procedures.
• Confirm transfer orders in SAP to ensure accurate clearing of bins and alignment with SAP delivery notes.
• Validate sales orders, purchase orders (POs), Bill of Entry (BOE), and packing requirements with Sales and Customers to ensure all specifications are met.
• Organize and maintain a filing system for all daily delivery notes, ensuring they are accurately filed against the respective customer bins.
• Process product returns within 48 hours in SAP and communicate any issues or updates to the Team Leader and GAP (Goods Allocation Process).
• Be available to work overtime as needed to meet customer demands and contribute to continuous customer satisfaction.
• Ensure that bins 923 and 200 are cleared at the end of each shift to maintain efficient operations.
• Execute transaction VL060 to generate a daily list of outbound delivery documents, ensuring all special delivery instructions and addresses are followed.
• Help prepare for stock takes and actively participate in regular stock counts to ensure inventory accuracy.
• Oversee and ensure that daily housekeeping is performed according to 5S principles by all team members to maintain a clean and organized work environment. 

Profile Request:

Experiential and Educational requirements:

• Minimum of Matric / Grade 12
• Higher Certificate in Supply Chain, Logistics, Warehouse Operations
• Relevant diploma (in Logistics / Supply Chain / Operations
• Basic Computer Skills, MS Office, and SAP 
• 2-3 years related experience.  
• Forklift/Reach Truck Operator License (Advantageous)

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Qualifications:

• Bachelor's degree in organizational development, human resources, business administration, training and development or related field required.
• Experience in an industrial/manufacturing environment required.
• At least ten (10) years of progressive human resources experience, focusing on labor and employee relations, organizational development, engagement, compensation and benefits, talent acquisition and HRIS, with five (5) years in a management role.

Professional Experience:

• Diversified working knowledge of all human resources functions.
• Knowledge of South African laws, industrial relations, human resources, compensation and benefits, project management.
• Previous experience working in a union, bargaining council and non-union work environment.
• Ability to establish and maintain effective working relationships with employees and management.
• Ability to manage sensitive and confidential issues.
• Exceptional written and verbal communication skills and ability to communicate effectively with a diverse population.

 Essential Duties and Responsibilities:

• Proven ability to manage multiple priorities and multitask or reprioritize as needed in a fast-paced environment.
• Directly oversee the functions, results and performance of Talent Acquisition, Employee Relations and Labor, Organizational Development (payroll and systems are centralized).
• Work collaboratively with management and HR partners to understand and prioritize critical business challenges.
• Provides critical feedback to the General Manager to ensure continuity of performance and processes with respect to programs, policies, practices and processes associated with achieving strategic and operational objectives.
• Oversees the department's human resources activities, delegating tasks and projects as appropriate, and ensuring that work is performed in accordance with policies and procedures.
• Continuously review the scope of activities required to complete HR operations; ensure that new mandatory processes and systems are incorporated into procedures, refining them as necessary.
• Provide direction to the team so that all ongoing HR processes for hiring, payroll, leave management, benefits management and labor relations, as well as other cyclical activities, are completed on time and accurately.