Office Administrator and PA (AD 53) at Werkie

Role Overview

• We are seeking a dynamic and organized Office Administrator & Personal Assistant to support a construction company in Stellenbosch. The ideal candidate will have strong administrative and computer skills, with the ability to thrive in a fast-paced, project-driven environment. This role requires attention to detail, excellent communication, and the ability to manage multiple tasks simultaneously while providing professional support to management and project teams.

Key Responsibilities

Office Administration & Coordination

• Manage general office administration including filing, documentation, and correspondence
• Prepare, format, and manage tenders, quotations, contracts, and project documentation
• Data entry and maintenance of electronic and physical filing systems
• Manage invoicing, payments, and basic financial administration

Scheduling & Support

• Schedule meetings, coordinate project appointments, and manage diaries
• Report to management and prepare administrative reports
• Provide administrative support to the project team on plans, permits, and compliance

Client & Supplier Communication

• Liaise with clients, suppliers, and subcontractors in a professional manner
• Maintain clear communication within the office and across project teams

Systems & Tools

• Work with MS Office (Word, Excel, Outlook, PowerPoint) and other relevant software
• Ensure accuracy in documentation and support smooth project administration

Requirements

• Matric (NQF 4) required; further administrative or computer-related courses advantageous
• 2–3 years of experience in office administration, preferably in the construction or engineering industry
• Experience in project administration and basic bookkeeping advantageous
• Knowledge of EJM Construction Software highly beneficial
• Strong computer skills (MS Office, databases, document management)
• Excellent organizational and time management abilities
• Attention to detail with high accuracy
• Strong written and verbal communication skills in Afrikaans and English
• Ability to work independently, solve problems, and handle pressure in a fast-paced environment
• Reliable transport and valid drivers licence