Office Administrator: Cape Town Regional Office at Ackermans

• The successful candidate will play a key role in delivering comprehensive administrative support to the Strategic Business Unit (SBU), ensuring efficient coordination and smooth day-to-day operations. This role provides essential support to the General Manager and Divisional team members, contributing to the overall effectiveness and success of the Operations team.
• As a central member of the team, the Office Administrator will help ensure seamless communication and coordination across various functions.

Key responsibilities:

• Compile, analyse, and generate weekly and monthly operational reports to support business objectives
• Prepare, manage, and distribute all incoming and outgoing correspondence, minutes, and documents
• Coordinate meetings, appointments, and internal functions
• Perform general office administration duties
• Order and manage stationery and office consumables
• Conduct monthly reconciliations of Operations accounts (Expense accounts, Auto Card, etc.)
• Schedule meetings and manage team calendars effectively
• Collate and distribute meeting minutes and memorandums
• Arrange and coordinate travel bookings for team members
• Maintain a professional reception environment and delivering excellent customer service
• Oversee office management functions, including cleanliness, maintenance, and overall workplace well-being

What we’re looking for:

Skills & Competencies:

• Strong numerical ability with an understanding of basic financial control principles
• Excellent verbal, written, and interpersonal communication skills in English (additional official language advantageous)
• Ability to interact effectively with stakeholders at all levels and represent the company professionally
• Advanced computer literacy (MS Word, Excel, Outlook, PowerPoint, and Internet)
• Strong organizational and time management skills
• Ability to work under pressure and meet deadlines
• High attention to detail and accuracy
• Effective multitasking ability
• Professional, reliable, and proactive approach

Qualifications & Experience

Essential:

• A Grade 12 Certificate/Matric
• A certificate, diploma or alternative qualification preferably in Office Administration
• 2 years’ experience performing an administrative or supportive role within an office