Office Administrator - Central SBU at Ackermans

Qualifications    

• A  relevant certificate, diploma or alternative qualification preferably in Office administration

Knowledge, Skills and Experience    

Knowledge:

• Reconciliation of Accounts (Expense Accounts, Auto Card, Revamp Casuals and Advertising etc)
• Travel coordination (executing and coordinating travel arrangements)
• Report writing
• Monthly meetings records
• General office functions

Skills:

• A working knowledge of the latest Microsoft packages (Word, Excel, PowerPoint and MS Office 365)
• Excellent language skills (verbal and written) in English, and ability to converse in a second official language would be a benefit.
• Planning and organizing skills
• Be able to work independently and strong “sense of urgency”
• Excellent attention to detail

Experience: 

• 2 years’ experience performing an administrative or supportive role.

Key Responsibilities    

• Analysing and generating relevant weekly and monthly reports in order to further our Operations objectives
• Preparing and handling all incoming and outgoing correspondence, minutes and documents
• Organizing functions/meetings and appointments
• All other general office functions
• Ordering stationary and consumables
• The monthly reconciliation’s of Operations accounts (Expense accounts, Auto Card, Revamp Casuals, and Advertising/Bromides etc)
• Scheduling of meetings for team members
• Collating and distributing minutes/memorandums following meetings
• Executing and coordinating all travel arrangements
• Ensuring the reception to the office reflects Phadima through effective customer service and professional answering of the switchboard
• Office management – cleaning, maintenance and well being