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  • Posted: Oct 10, 2019
    Deadline: Not specified
  • We believe in hiring talented, hardworking and ambitious people from all over the world. In return, we ensure a supportive working environment, access to leading edge technologies and a commitment to social awareness and equity. Working in this unique and highly competitive industry means that we have to take risks and be innovative. The way we do this is...
    Read more about this company

    Office Administrator

    The Facilities Operations Department is looking for an additional resource to join their team as an Office Administrator. This person is required to complete specified daily duties and other ad hoc duties that may arise.

    Duties include, but not limited to:

    Biometric Enrolments

    • Biometric enrolment for new starters, mid-month starters, contractors and service providers

    Access Control

    • Enrolment of staff on Access Control System (Impro)
    • Management of staff suspensions and terminations
    • Responding to Staff Movement notifications timeously
    • Management of postdated staff leaver notifications
    • Ordering of Access Control equipment

    Point Of Sale

    • Daily assistance of meal voucher printing
    • Addition/Removal of Digi Shop items on Point Of Sale
    • Daily reconciliation of Digi Shop sales on Navision

    Query resolution 

    • Providing customer services to internal “clients”
    • Parcel/Deliveries management
    • Stationery allocations to internal clients

    Ad hoc:

    Sourcing quotes, placing orders, monitor, tracking and follow up of all stock orders

    • Follow ups on costing , and delivery

    Ordering and monitoring of all office support stocks

    • Stationery (Compare quotes)
    • Digi Shop
    • Access Control Equipment

    General Administration

    • Filing
    • Assist with setting up of Internal Functions , Meetings and Induction
    • Assist with Executive lunches
    • Assist with Reception

    Parking management

    • Allocating parking according to company policy  

    Essential Criteria:

    • Matric/Grade 12 is essential
    • 2 to 3 years Office Administration experience essential
    • MS Office – Excel, Word, Outlook
    • Demonstrates consistent behaviour aligned to the Combiined F and Organizational Culture
    • Strong financial astuteness

    Desirable Criteria:

    • Access Control experience advantageous
    • Experience in Creditors Control, Data Capturing, Reconciliation and handling queries
    • Experience with Navision or any other accounting software would be advantageous

    Person Specifications:

    • Organisation and planning
    • Accountability and execution
    • Interpersonal skills
    • Effectiveness and delivery
    • Initiative

    Method of Application

    Interested and qualified? Go to DigiOutsource on to applyInterested and qualified candidates should apply using the Apply Now button below.
  • Send your application

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