Office Administrator: Gauteng. Limpopo & Mpumalanga (GLM) at The South African Weather Service (SAWS)

Record Reference: HCM-ADVERT-122023

Job Summary: 

• To perform and undertake all secretariat administrative functions under the direction of the Regional Manager GLM. 

Key Performance Areas: 

• Administrative, operational, and any other functions as may be directed 
• Management of all diaries, including the scheduling of meetings electronically in available time slots 
• Arranging of meetings and logistical requirements thereof 
• Ensure that meeting minutes are accurately captured, distributed and resolutions are implemented 
• Assisting with the management of the office’s finance throughout the financial period including budgeting for the office requirements 
• Procurement of goods and services for the department 
• Coordination of income and expenses for the Commercial Division 
• Asset control and inventory. 
• Establish and maintain an effective filing system for the department 
• Travel & accommodation arrangements for the team 
• Assist the team with compliance to performance management cycles 
• Support the office in the Implementation of the Quality Management System i.e. control of records and documents. 
• Participate in all activities related to the implementation and/or maintenance of the SAWS TQM system. 
• Liaise with internal and external stakeholders. 
• Conduct desktop studies on Weather Service competitors, commercial products and services. Assist and manage Business Development project 

Minimum Requirements and Attributes: 

• A National Diploma in Management, Administration or related 
• A minimum of 2 years’ experience in a similar role 
• Excellent communication skills (written and verbal) 
• Meticulous attention to detail 
• Project Management 
• Ability to work under pressure with strict deadlines and extended hours at times 
• Good interpersonal skills and stakeholder management