Office Administrator - Maternity Cover - Umhlanga (56282) at Ntice Sourcing Solutions

Job Description

• Office Administrator - maternity cover - Umhlanga, Durban
• Are you an organised, people-focused admin superstar who thrives in a busy office environment? A leading organisation in Umhlanga is looking for a proactive Office Administrator to keep the office running smoothly, support the team, and be the friendly face that welcomes staff and visitors every day.
• This role is perfect for someone who takes pride in staying on top of the details, loves making a workplace feel seamless, and enjoys juggling a variety of tasks with ease.

Key Responsibilities

Front Office & Reception

• Managing the switchboard, taking accurate messages, and assisting visitors
• Coordinating courier pickups/deliveries
• Keeping office supplies stocked - groceries, stationery, IT equipment, and more
• Issuing petty cash when required
• Managing meeting room bookings, preparation, and guest refreshments
• Assisting employees with office access (keys, discs, remotes, parking, seating)
• Ensuring the office is clean, neat, well-maintained, and presentable
• Overseeing office security and monitoring air-cons
• Coordinating office functions, lunches, and dinners
• Providing general support to management where needed

Administration

• Receiving, date stamping and processing incoming documents
• Completing credit applications and sending them to clients
• Sending out FICA documents and handling general admin requests
• Managing travel bookings: flights, accommodation, transport and visa applications
• Procuring IT equipment and coordinating setups, support, and maintenance
• Managing joiner/exit forms with Group HR
• Supervising the office cleaner/tea lady