Office Administrator at Central Energy Fund (CEF)

REQUIRED MINIMUM QUALIFICATIONS AND EXPERIENCE:

• National Certificate (NQF 5) in Office Administration, Business Administration or equivalent is required.
• A minimum of 1-2 years as administrator or similar role is required
• National Diploma (NQF 6) in Office Administration, Business Administration or equivalent will serve as an added advantage.

KEY PERFORMANCE INDICATORS:

 Administrative Office Support

• Prepare, format and file routine correspondence, documents and records.
• Capture and update administrative information accurately in approved systems.
• Maintain orderly electronic and physical filing systems in line with procedures.
• Follow established office processes and instructions for administrative tasks.

Scheduling & Logistics Coordination

• Coordinate calendars, meetings and appointments as instructed.
• Arrange travel, accommodation and logistics in line with approved processes.
• Prepare meeting packs, agendas and supporting documentation when required.
• Track scheduled activities and communicate changes timeously.
• Perform scheduling & logistics coordination for the CEO in the absence of the CEO’s Executive PA

Records & Document Management

• Classify, store and maintain records in accordance with records management guidelines.
• Ensure documents are correctly indexed, archived and retrievable.
• Maintain version control and update records as required.
• Support records audits and information requests.

Communication Support

• Receive, screen and route correspondence, calls and enquiries appropriately.
• Draft routine responses and acknowledgements as instructed.
• Escalate urgent or sensitive matters in line with office protocols.
• Liaise with internal stakeholders on administrative matters.

Confidentiality & Information Handling

• Handle sensitive documents and information in line with confidentiality and security protocols.
• Restrict access to confidential information to authorized parties only.
• Apply discretion when dealing with executive-level information and discussions.
• Comply with information management and data protection requirements.

Reporting and Audit Support

• Compile routine administrative reports and summaries as required.
• Maintain accurate administrative records and supporting documentation.
• Provide documentation and information to support audits and governance reviews.
• Follow up on administrative actions arising from reviews or audits.

Closing Date:  07 March 2026