South African National Parks is one of the world's leading conservation and scientific research bodies and a leading proponent of maintaining the indigenous natural environment.
South African National Parks, (SANParks), manages a system of parks which represents the indigenous fauna, flora, landscapes and associated cultural heritage of the country. Of al...
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Office Administrator – Visitor Safety And Protection Services (Fixed Term Contract)
National Diploma / NQF Level 6 qualification in Office Administration, Business Administration or Project Management.
Minimum of three (3) years’ experience in Operations, Programme or Finance administration with excellent financial management skills and competency.
Valid Driver’s license and suitable driving experience.
Excellent Computer skills in MS Word, MS Excel, MS Power-point, MS Outlook are a prerequisite.
Ability to work with relevant Financial Administration, Human Resources Policies, Procedures and Practices.
Ability to work with a Public Finance Management Act, Supply Chain Management procurement process to deliver goods and services timeous in the Programme planning.
Sound written, communication and interpersonal skills.
Applicant must have a sense of initiative, balance of patience and determination, be flexible and can meet deadlines and work independently without supervision and have attention to detail.
Responsibilities
Maintain accurate and up-to-date volunteer databases, including personal details, training records, deployment history, and performance evaluations.
Develop and manage volunteer duty rosters, ensuring adequate coverage in priority areas.
Coordinate availability and shift changes.
Ensure all volunteers meet legal and organizational requirements (e.g., background checks, firearm permits where applicable).
Maintain compliance documentation for audits and reviews.
Draft and distribute internal communications, updates, and notices to volunteers and Schedule and coordinate meetings with partners such as SAPS, City of Cape Town, and community safety forums.
Manage inventory of uniforms, safety gear, and training materials.
Process requisitions for supplies and coordinate logistics for events and deployments.
Maintain records of volunteer milestones and achievements.
Organize recognition events and issue certificates or awards.
Assist in tracking programme expenses and preparing budget reports.
Compile regular reports on volunteer activities, incidents, and programme outcomes.
Document safety briefings, training sessions, and stakeholder meetings.
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