Office Manager: Transport Regulations, Ref No. WCMD 33/2024 at Western Cape Government

Job Purpose
The Western Cape Mobility Department has an exciting employment opportunity for a suitably qualified and competent individual to act as Office Manager for the Chief Director: Transport Regulation. The person must have the ability to work under pressure, willingness to work irregular hours, and meet tight deadlines.

Minimum Requirements

• An appropriate 3-year National Diploma/B-Degree (equivalent or higher qualification)
• A minimum of 3 years management experience in rendering executive support functions to top management

Recommendation
None

Key Performance Areas

• Manage engagements
• Render line administrative support services
• Execute research, analyse information, and compile complex documents for the Chief Director
• Provide support to the Chief Director with regard to meetings
• Manage resources of the Office of the Chief Director
• Remain up to date with regard to the applicable prescripts/policies and procedures applicable to his/her work terrain to ensure efficient and effective support to the Chief Director
• Committees/Forums/Working groups
• Managerial functions

Competencies
Knowledge and understanding of the following:

• Knowledge of and working experience with the legislation, regulatory frameworks, policies, and best practices that have a bearing on the line functions
• Information systems that aid in the management of knowledge and information pertaining to the line function
• Relevant software packages
• Project management
• Operational management practices
• Procurement and tendering processes
• Modern systems of governance and administration
• Knowledge and understanding of public service procedures, processes, and systems
• Public finance, human resources, and discourse management processes
• Public Finance Management Act, National and Provincial Treasury Regulations, other financial policies, prescripts, directives, and collective agreements

Skills:

• Research
• Analytical Thinking
• Financial Management
• Project Management
• Managerial
• Computer Literacy
• Communication
• Problem Solving
• Presentation
• Conflict Resolution
• Language skills and the ability to communicate with people at different levels and from different backgrounds
• Sound organisational skills
• Good people skills
• Basic written communication skills
• Aptitude to work with computers