Office Manager (Tshwane) at The Department of Home Affairs

What we do

The Department of Home Affairs offers a multitude of services to the citizens of South Africa, as well as foreigners who wish to visit, work or stay in South Africa. The Departments core functions are:

Civic Service:

•  Maintaining the National Population Register (NPR)
• Managing the birth, mar...
  

   

  Office Manager (Tshwane)

  • Job Type Full Time
  • Qualification Bachelors
  • Experience 3 years
  • Location Gauteng
  • Job Field Administration / Facilities 

  REQUIREMENTS :

  • An undergraduate qualification in Administration, Business Management, Office Management and Technology at NQF level 6 as recognized by SAQA.
  • 3 Years’ experience at an Assistant Director or Junior Management level in a Finance environment is required.
  • Knowledge of Office Administration and Support. Knowledge of document management. Knowledge of the Constitution of the Republic of South Africa.
  • Knowledge and understanding of all relevant public service and Departmental Legislative Frameworks, as well as Government Structures.
  • Excellent abilities and experience in project management, project optimization, and the use of online systems. A valid drivers’ license. 

  DUTIES :

  The successful candidates will be responsible for, amongst others, the following specific tasks:

  • Deliver reports and presentations regarding finances and work related aspects. Manage and consolidate the Branch’s strategic planning documents and reports (e.g. quarterly reports). Brief the Branch Head on engagements and provide relevant documentation and support. Study correspondence, submissions, and reports and highlight key aspects. Scrutinize submissions / reports and make notes and / or recommendations.
  • Execute research, analyses of information and compile complex documents. Ensure that submissions are recorded, actioned and proof read daily. Obtain inputs from Chief Directors, collate and compile reports (e.g. progress reports, monthly reports, quarterly reports and annual reports on performance management, budget planning and strategic planning). Facilitate stakeholder engagement and collaboration and represent the Office at relevant forums.
  • Ensure the effective implementation of operational objectives and innovations (digital transformation, records- and document management solutions, process improvements and information management and analysis), in order to enhance service delivery. Implement governance processes, frameworks and procedures.
  • Ensure effective and efficient management of human, physical and financial resources within the Office. Coach and guide staff on best practices and compliance with regulatory requirements.

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  Method of Application

  Interested and qualified? Go to The Department of Home Affairs on erecruitment.dha.gov.za to apply

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