OHS Administrator at CBRE Excellerate

About the role:

• The OHS Administrator is responsible for reviewing, verifying, and maintaining contractor safety files to ensure compliance with legal requirements, company OHS standards, and project-specific safety protocols. The role supports the HSE and Procurement team in promoting a safe working environment and ensuring that all contractors meet mandatory safety requirements before commencing work.

What you will bring:

• Grade 12 (Matric) or equivalent.
• Certificate in OHS (Samtrac / Nebosh) / Diploma in Safety Management
• Working knowledge of OHS Act and related regulations.
• Previous experience in safety file vetting (advantageous but not mandatory).
• Computer literacy (MS Office, PDF editing tools).
• Good communication and report-writing skills

Skills required:

• Excellent interpersonal and communication skills
• Analytical and Evaluation skills
• Problem solving skills
• Good knowledge of Microsoft Office applications

Knowledge required:

• Good knowledge and application of the OHS Act No. 85 of 1993 and regulations.
• Knowledge of construction regulations
• Knowledge of hazard identification and risk assessment principles.

What you will be doing:

Contractor Safety File Vetting

• Review and assess contractor safety files for completeness, accuracy, and compliance with relevant legislation (e.g., OHS Act), regulations, and company standards.
• Check the validity of mandatory documents such as:
• Appointments (e.g., 16.2, supervisors, first aiders)
• Risk assessments (HIRA)
• Method statements
• Fall protection plans (where applicable)
• Training certificates & competency documents
• Identify gaps, non-conformances, or expired documents and communicate corrections required.

Compliance Monitoring

• Maintain a tracking system for contractor document submissions and expiry dates.
• Assist in conducting internal audits to ensure compliance with company HSE procedures.
• Support site inspections to verify that contractor practices align with the approved safety file.

Reporting & Documentation

• Prepare safety file vetting reports and submit them to the OHS Manager for approval.
• Assist with generating weekly or monthly compliance summaries.

Support to OHS Team

• Assist in the onboarding and induction of contractors.
• Participate in toolbox talks, safety meetings, and training sessions as required.
• Provide day-to-day support to the OHS team with administrative tasks and safety initiatives.

Deadline:13th February,2026