Operations Administrator at Empact Group

The main purpose of the job:

• To efficiently manage administration within a certain area, track projects, and support Managers, the employee will be accountable for administrative and project-based responsibilities such financial project tracking, monthly reports, communication to units, and updating records.
• Education and experience required:
• Matriculation is a minimum requirement
• Financial background
• Computer literate with a strong emphasis on PowerPoint, Advanced Excel and MS word
• Excel skills – (vlookup, sumif, pivots, graphs etc.)
• Project tracking and admin
• Good numeric and administration skills

Knowledge Skills and competencies required:

• Must be able to work under pressure
• Must be able to undertake admin
• Attention to detail
• Good interpersonal skills
• Incumbents must be able to handle several different assignments at the same time.
• Incumbent generally operates under pressure and must meet deadlines

The administrator will be responsible for managing or assisting management in the following areas:

• Operational support to the General managers, Regional Managers, COE and Sales team
• Ad- hoc support to Food Support Partners and Unit Managers
• Diary Management: Arrange and coordinate meetings including participants, meeting rooms and any sundry requirements.
• Advance meeting agenda, completing accurate minutes and forwarding it timeously
• Updating of company and regional information as required.
• System knowledge – Microsoft Office, Excel, PowerPoint, MS Outlook, Publisher
• Assisting and managing all Projects for Food Ops
• Assist with compiling Power point presentations, typing of documents and ensuring that there are no typo or grammatical errors.
• Assist with monthly consolidation of financial graphs and presentation reports.
• Responsible for collating internal information between units and sending out internal communication to the business as required
• Complete travel and flight bookings for GM and RM as and when required
• Coordinating social events that pertain to the food business
• Control of the food asset register
• Liaise with PRP representative and facilitate meetings/trainings with GM’s/RM’s and Unit Managers.
• Maintain food operations data base including Contracts, QBR’s, HSE, Price increases and other reports.
• Preparation and submission of credit card recons for Food MD and GM’s.
• Maintain food master data file on a monthly basis by requesting and consolidating RM updates to the file.
• Unit surveys and collation of data