Operations Administrator at Mars

Job Description:

The Operations administrator provides first class support to CAP site, ensuring excellence in the space of Indirect buying and general administration.

What are we looking for?

• Matric
• At least 2 years administration experience
• Experience with requesting quotations, placing orders, resolving payments will be preferential
• Must have MS Excel, MS PowerPoint, MS Teams and MS Word capabilities
• Diligent, dedicated individual that has meticulous attention to detail
• Self-starter that drives for goal completion - must be able to set own priorities to meet the needs of all customers
• Strong communicator capable & comfortable with cross-collaborating with internal and external stakeholders
• Strong negotiation skills
• Team player that understands their contribution to the greater business
• Approachable in receiving procurement requests across all job levels from shop floor to site leadership team
• Great at working in an ambiguous environment

What will be your key responsibilities?

• Ensure all site requests for procurement are followed through as per MARS procedure
• Ensuring all indirect consumables (tools, chemicals, ink, etc.) are accounted for and replenished without affecting the factory production schedules
• Receive all indirect consumables and arrange for appropriate put-away in dedicated areas.
• Research opportunities to improve cost and service delivery within the indirect consumable space, landing savings to the expense budget
• General administration tasks (prepare and circulate monthly site SHE rep meeting minutes, prepare and reconcile expense claims and credit card statements, maintain job observation and operations training matrix,
• Arrange for external training with respect to MHE legal requirements (forklift, scissor lift, far reach truck)
• File and store all training certificates, completed job observations, toolbox talks, credit card expenditure and any other required paperwork
• Any other adhoc tasks required by line manager