Operations Specialist at Food and Agriculture Organization (FAO)

Tasks and responsibilities 

• Assume primary responsibility for all day-to-day administrative, logistical, and financial management tasks to support the project’s operational framework. 
• Work with the Assistant FAORs in Programmes and Admin to ensure efficient and effective implementation of the project activities as per the approved work plan. 
• Support the Project coordinator in drafting and negotiating Letters of Agreement (LoAs) with delivery partners in line with FAO policies. 
• Oversee the execution of agreements, ensuring compliance from all parties. 
• Support the development of project reports, presentations, and other communication materials as required. 
• Coordinate the administrative aspects of communication and support accurate, timely reporting. 
• Manage all logistical and administrative tasks necessary for the successful delivery of training and capacity-building events 
• Coordinate with vendors and streamline event management processes. 
• Implement robust expenditure tracking and streamline procurement processes. 
• Standardise reporting templates and streamline meeting logistics. 
• Develop an electronic system for tracking documentation and financial transactions. 
• Ensure streamlined processes for documentation, travel, procurement, and reporting. 
• Support the Project Coordinator and the project in ensuring that activities align with national policies, national strategies and policies and project goals. 
• Assist in the preparation of the project budget and ensure adherence to FAO financial regulations and guidelines. 
• Monitor project timelines and deliverables, ensuring that operational goals are met. 
• Prepare procurement and travel plans according to the project workplan. 
• Support the Project coordinator during steering committee meetings, delivery partners meetings. 
• Support the recruitment of affiliate workforce. 
• Exchange lessons-learned and insights with the project team including the FAO Operation team at SFS, RAF and HQ. 
• Where necessary support the project team during country missions with project partners and One Health Initiatives 
• Undertake other relevant tasks mutually agreed and deemed necessary by the FAO Representation. 

Minimum Requirements 

• University degree in legal or social sciences
• Five years’ Experience in Operation management 
• Working knowledge (level C) of English
• National of South Africa