Ops Co-ordinator at Distell

Purpose of the Position
To effectively handle the administration and financial function, within the branch and the completion of all reasonable tasks to ensure the operational efficiency of the branch. The successful applicant would also assist and support Distell’s endeavour to create superior customer service.
 

Key performance areas include, but are not limited to:

• Effectively manage the daily administration function within the Distribution Centre

• Assist and support managers with Purchase requisitions, goods receipt process, purchase orders and all procurement related admin

• Ensure the correct issuing and management of Petty cash

• Ensure that the ISO 9001:2015 documentation is maintained and applied correctly

• Responsible for the co-ordination of the ISO audits and changes to documentation 

• Involvement in preparation of budgets and forecasts, including monthly co-ordination of Opex spends and variance analysis

• Assist managers with the preparation of budgets and forecasts in terms of the guidelines 

• Responsible for ensuring that all monthly spends are allocated correctly 

• Assist in the Depot with regards to ICC’s and stocktakes 

• Ability to co-ordinate the monthly variance report after obtaining and evaluating the reasons for the variances 

• Ensure that distribution cents per litre is contained through continual investigation and improvement of asset utilisation 

• Perform Distribution centre Capex and abnormal maintenance function

• Effectively co-ordinate the monthly internal audit function for the Distribution centre

• Effectively administer Customs and Excise Accounts (Where applicable)

• Stock take preparation and data capturing

• Improving business processes to ensure achievements of Business Objectives 

• Performance Management

The successful candidate must have the following qualifications, skills and experience:

• Valid Matric certificate 

• A relevant 1 - 2 Year Diploma or Degree / Advanced National Certificate in Administration or Finance

• 6 Months minimum total years of relevant experience in FMCG Logistics / Distribution Environment

• Computer literacy in MS Office, SAP, Success Factors

• Experience meeting tight deadlines

• Excellent communication skills (both written and oral) and sound presentation skills 

• The ability to work after hours and / or shifts if necessary