Paralegal (Legal and Contract Compliance Assistant) at GVW Group

What will you do?

• To manage the contract management system and oversee the entire contract lifecycle, assist legal team with preparing legal documentation, conduct research and training to support legal team  

Key Responsibilities: 

• The primary responsibilities and main duties of the Paralegal (Legal and Contract Compliance Administrator) role include but are not limited to the following, and may change from time to time: 

Management of the contract life cycle: 

• Tracking the entire contract process, from creation to post-signing analysis. 
• Managing timelines and notifying business teams about contract expiration, renewals, notice periods, amendments, price adjustments, annual incentives, and change orders. 
• Follow-up on outstanding contracts (sitting with Business or Customers). 
• Building and maintaining a comprehensive contract repository. 
• Ensuring that contracts are reviewed, approved, and signed by authorized parties. 
• Ensuring that business teams are aware of and take steps to receive all benefits specified in the contract and that document retention processes, systems, and protocols are followed.  
• Collaborating with our in-house Legal team to suggest improvements to templates, processes, operating procedures, and reporting. 

Reporting: 

• Provide various reports to the in-house Legal team and Business units. 
• Tailoring reports to meet the needs of internal stakeholders. 

Contract training: 

• Providing contract management training for users. 
• Troubleshooting training on the contract management system. 
• Providing contracts template training to the Business. 

Compliance: 

• Obtaining data relating to component-level compliance matters, including United States-Mexico-Canada Agreement certifications and Buy America certifications, as necessary and with the supervision of U.S. legal team. 
• Providing of support to the in-house Legal team on compliance and regulatory issues. 
• Assistance with the review of Know-Your-Customer (KYC)/ due diligence documents as required. 

General: 

• Assist the Business teams and Legal Team with negotiations, documentation, drafting (where permitted and required), administration, tracking and compliance associated with supplier and vendor contract. 

Qualifications And Experience: 

• Paralegal Diploma or relevant qualification from an accredited institution. 
• 4 – 7 years Legal/contract administration experience. 
• 4 years’ experience using a contract management system. 
• Highly beneficial if the candidate has - Cross-border and US contracting experience. 
• Experience using a contract management system. 

Required skill & Competencies: 

• Technical and Analytical skills – Excel, MC Office, MS Teams. 
• Strong project management skills. 
• Critical thinking skills and complex problem-solving skills. 
• Communication: Advanced written and oral skills in English. 
• Advanced experience with email communications to senior management and third-party contract parties. 
• Ability to collaborate with both legal and non-legal colleagues in SA and the U.S.  
• Comfortable in a fast-paced environment with ability to manage multiple priorities simultaneously.  
• Highest integrity, strong work ethic, great attitude, and willingness to learn. 
• Ability to work independently, meet timelines and willingness to be available during U.S. business hours.  
• Attention to detail, thorough in completing work tasks. 
• Take ownership and accountability. 
• Professional references.