Part-time Bookkeeper at RecruitMyMom

Job Description

• A unique opportunity has arisen for a meticulous and assertive part-time Bookkeeper to support two distinct businesses operating from the same office in Rosebank: a boutique Law Firm and a bespoke Jewellery Business. This is a flexible, hybrid independent contracting role requiring 8 hours per month to start, with great potential to increase as the businesses grow. The 8 hours are split evenly each month, with 4 hours done remotely and 4 hours spent on-site at the Rosebank office. The on-site hours are broken down into two-hour sessions twice a month, specifically around mid-month and just before month-end.
• We are looking for a "Super-Bookkeeper" who is highly organised and capable of managing complex financial requirements across two different industries. This role is perfect for a seasoned professional looking for a premium, low-hour commitment where your expertise will directly manage the financial health of two passionate businesses.

Responsibilities

Law Firm Portfolio:

• System Management: Utilize on-site Pastel for accounting and Xero for invoicing. An understanding of LexisNexis is required to assist with billable tracking and system setup.
• Trust Account Management: High-level management of the firm’s Trust Account (Critical Requirement).
• Payroll: Calculate commissions and process PAYE for 2 employees.
• Monthly Processing: End-of-month capturing on Pastel, allocating expenses, and managing VAT.

Jewellery Business Portfolio:

• Financial Oversight: Use Sage One to ensure all bookkeeping is accurate, up to date, and compliant.
• Compliance: Manage voluntary VAT registration and navigate industry-specific compliance (FIC and DRC).
• Strategic Support: Provide monthly financial reporting and "track" the business owner to ensure financial discipline and timely execution of tasks.

Requirements

• Experience: Proven experience as a Senior Bookkeeper, specifically with Legal Trust Accounts.
• Qualifications: A diploma or degree in a finance-related field is highly advantageous. 
• Software Proficiency: Advanced knowledge of Pastel (desktop), Sage One, and Xero. A general understanding of LexisNexis is essential.
• Tax & Compliance: Expertise in VAT, PAYE, and payroll processing.
• Attributes: You must be "on it"—fast, effective, and capable of cleaning up existing books to a professional standard.
• Availability: Ability to work 8 flexible hours a month. This includes 4 hours on-site in Rosebank (2 hours twice monthly: mid-month and before month-end) and 4 hours remotely.