Part-time Company Secretary at RecruitMyMom

Job Description

• An established professional services firm specialising in advisory, administration, and governance solutions for Employee Share Ownership Plan (ESOP) schemes, Community Development Trusts, and related corporate structures is seeking a motivated and experienced Company Secretary. This part-time position spans a three-month fixed-term contract with a commitment of two days per week. Operating on a hybrid framework (partially remote and partially office-based), the successful professional will gain direct exposure to the comprehensive secretariat and administrative ecosystem of multiple trust and corporate entities. This role is highly suited for a structured governance specialist dedicated to maintaining accurate statutory records and driving compliance within a fast-paced environment.

Key Responsibilities

• Meeting Governance & Planning: Coordinate, schedule, and prepare comprehensive documentation files for upcoming Board and Trust meetings.
• Minute-Taking & Transcription: Attend formal corporate and trust proceedings to record, draft, and distribute highly accurate, structured meeting minutes.
• Statutory Register Maintenance: Take operational ownership of corporate registers, ensuring all company, share, and attendance registers remain fully updated.
• Document Control: Manage, archive, and cross-reference vital statutory instruments including written resolutions, past minutes, and constitutional documents.
• Operational Coordination: Supervise external service providers, coordinate logistics, and manage administrative arrangements for stakeholder training sessions.
• General Practice Administration: Provide day-to-day administrative support to optimize office efficiency and maintain entity compliance.

Requirements

• Minimum of 5 years of formal corporate secretariat experience, specifically within a JSE-listed corporate environment.
• Comprehensive working knowledge of the Companies Act, King IV Report on Corporate Governance, and the Trust Property Control Act.
• Proven ability to work independently as a critical thinker and structured problem-solver under tight compliance deadlines.
• Absolute professional conduct, an exceptional eye for detail, and clear, effective communication skills.Required Software Skills

Preferred Qualifications

• A legal or financial degree, diploma, or a formal Chartered Governance Institute of Southern Africa (CGISA) qualification.
• Prior administrative exposure to Employee Share Ownership Plans (ESOPs) and Community Development Trusts.

Required Software Skills

• Proficiency with standard office productivity suites (Microsoft Word, Excel, and Outlook).
• Advantageous: Experience navigating specialized company secretariat software platforms such as E-Sec or Accfin.

Benefits

• Exceptional exposure to complex trust architectures and specialised ESOP schemes.
• High degree of weekly schedule flexibility with a 2-day-a-week commitment.
• Collaborative, expert-led professional environment with a strong corporate governance focus.

Work Type and Location

• Hybrid (Part-office, part-remote).
• Location: Fourways 
• Part-Time, 3-Month Fixed-Term Contract (2 days per week).