Payroll Administator - Parktown at Bidvest Prestige

Job Description

ROLE PURPOSE

• To ensure accuracy in payroll activities by carrying out all the administrative activities of the Salaries Payroll and to assist and support all Wage Administrators on the Wages Payrolls to ensure accurate and timely payment of all staff by adhering to defined service level agreements and legislative/statutory requirements

MAIN OUTPUTS

• Timeous completion and capturing of new and existing appointments, promotions, demotions and terminations.
• Provide terminated employees with UI19 and certificate of service after final pay was released.
• Handle all queries regarding employee biographical changes and all pay queries.
• Do confirmation of employment with external parties.
• Liaise closely with HR, Regional Wage Administrators and 3rd Party stakeholders e.g. Medical Aid, Retirement Funds etc. for effective transacting and query resolution of payroll matters.
• Ensure employee files are kept up to date with all documents received/processed and maintain employee confidence by protecting payroll operations and keeping information confidential
• Ensuring all requests received for processing on Payroll complies with Company policies and procedures as well as relevant regulations/legislation.
• Provide financial interpretation in respect to employee benefits, leave, time management, and remuneration as well as PAYE calculations.
• Reconcile and balance payroll for final approval
• Reconcile and balance monthly and annual all statutory components and ensure compliance to related legislations and policies in preparation of returns and submissions to related authorities
• Assist and support management with Payroll related tasks/queries where requested.
• Reconciliation of post rollover financial GL Interface Files, import and balancing of the Payroll Download journals on D365 before posting.
• Produce monthly and annual Payroll management reports and statistics as required
• Assist as required with system testing/upgrade requirements.
• Ensure all tasks are completed within time frames provided.
• Provide terminated employees with UI19 and certificate of service after final pay was released and submit Provident fund withdrawal applications to Retirement funds
• Liaise with families of disabled or deceased employee to collate all required documents in terms of Disability or Funeral or Death benefits
• Mentor and Train Wage Administrators

QUALIFICATIONS AND SKILLS

The Applicant must meet the following requirements:

• NQF5 Payroll Diploma mandatory or studying towards the diploma
• Matric / Grade 12
• Valid SA driver’s license
• Minimum 5 years Payroll administration level, with practical Payroll MIS Knowledge, within a customer-oriented service environment. Knowledge of E@syfile & UIF applications is required and PaySpace and D365 modules will be an advantage
• Continuous Self Development
• Knowledge of PaySpace and D365 modules will be an advantage.
• Advanced Computer literacy with advanced knowledge of MS Office software. (Specifically MS Excel and MS Word)
• All employee related legislation(e.g. BCEA, EEA, SDA, UICA, WCA etc.), including sections of Labour Legislation (LRA) ,and 4th & 7th Schedules to the Income Tax legislation and related Bargaining council regulations

FUNDAMENTAL COMPETENCIES

• Accuracy
• Result orientated
• Stress tolerance
• Energetic/ Driver/ Self starter
• Mathematical and Analytical
• Functional/ Technical skills
• Managing change
• Customer / Client Focus
• Planning ability
• Relationship building
• Listening
• Team player
• Oral Communication