Payroll Administrator at Kaelo

Job Description

• We are seeking a meticulous Payroll Administrator to handle the day-to-day payroll capturing, including the processing of third-party payments, EMP201, EMP501 submissions, and WCA compliance, using the Payspace payroll system. The role ensures the accurate and timely processing of payroll, statutory submissions, and third-party payments, with a focus on compliance with South African payroll laws and regulations.

Key Responsibilities:

Day-to-Day Payroll Capturing:

• Accurately capture payroll data, including attendance, overtime, third-party payments, and other payroll adjustments, ensuring all entries are correctly recorded in the Payspace system.
• Update and maintain employee records in the Payspace payroll system, ensuring that payroll information is accurate and up to date.

EMP, WCA, and Statutory Compliance:

• Ensure accurate and timely completion of EMP201 monthly submissions (including PAYE, UIF, and SDL) and EMP501 reconciliations in compliance with SARS regulations.
• Prepare and submit EMP501 annual tax submissions for employees, ensuring accuracy and resolving discrepancies as needed.
• Process Workmen’s Compensation Act (WCA) submissions and ensure correct classification of employees for WCA reporting and compliance with the Department of Employment and Labour.

Third-Party Payments:

• Process and manage third-party payments, such as garnishments, loan repayments, medical aids, and pension contributions, ensuring they are accurately captured in the Payspace payroll system.
• Ensure timely and accurate payments to third-party organizations and vendors, maintaining proper records of transactions.
• Payroll Adjustments and Deductions:
• Process employee benefits, deductions, and payroll-related adjustments within the Psiber payroll system, ensuring compliance with company policies and statutory requirements.
• Ensure the correct processing of statutory deductions such as UIF, PAYE, and SDL.

Payroll Queries and Discrepancies:

• Handle payroll-related queries and discrepancies from employees, management, and third-party providers, providing timely and accurate solutions.

Reporting & Compliance:

• Generate payroll reports as required, including statutory reports (EMP201, EMP501), third-party payments, and other payroll-related reports.
• Ensure compliance with BCEA, SARS regulations, and other relevant statutory payroll requirements.

Qualifications:

• Education: A Finance Diploma or equivalent qualification is required.
• Experience: 1 to 3 years of experience in payroll administration, specifically using Payspace payroll system or similar payroll software.

Knowledge:

• Strong understanding of EMP201, EMP501, and WCA submissions.
• Knowledge of third-party payment processes and payroll compliance.
• Familiarity with statutory deductions and South African payroll laws, including BCEA.

Skills & Competencies:

• Attention to Detail: High level of accuracy and attention to detail when capturing payroll data, processing third-party payments, and ensuring compliance with statutory submissions.
• Proficiency in Psiber Payroll System: Experience with Psiber payroll system or similar software to process payroll and third-party payments.
• Organizational Skills: Strong organizational skills with the ability to manage multiple payroll tasks and meet submission deadlines.
• Communication Skills: Effective communication skills to address payroll queries and collaborate with employees, management, and third-party organizations.
• Problem-Solving Skills: Ability to resolve discrepancies and issues related to payroll and third-party payments quickly and efficiently.

Additional Information
Personal Attributes

• Excellent problem-solving skills backed by solid technical knowledge.
• Excellent customer service and communication skills, with the ability to explain technical concepts to non-technical users.
• Excellent organisational and time-management skills, with the ability to manage multiple priorities in a fast-paced environment.
• A versatile and service-oriented mind-set.
• Good communication skills.
• Understands the importance of documentation.
• Open to learn, but also willing to teach.