Payroll Administrator at Lesedi Nuclear Services Pty Ltd

Job purpose statement:

• The Payroll Administrator will oversee the delivery of a full payroll and benefits administration services to the Lesedi Nuclear Services and all its subsidiaries.

Key Tasks:

• Ensuring that all necessary paperwork is in place before transactions are loaded on payroll (e.g., contracts, application forms, signed remuneration adjustment letters etc.) and following up with employees where data / forms are missing
• Ensuring that all required fields on payroll are completed per employee
• Validating all inputs prior to loading (in terms of SARS requirements, BCEA provisions or company policy) and querying where necessary
• Checking cost allocations for employees and keeping these updated
• Completing all inputs on a monthly basis:
  • New Employees 
  • Terminations
  • Remuneration Adjustments
  • Reimburse km’s / other expenses
  • Benefit Fund Changes
  • Personal Details Changes
  • Banking Detail Changes
• Checking benefit fund billing statements and dealing with all queries (medical aid, retirement fund, group risk benefits)
• Reconciling and balancing payroll with prior month and preparing document pack for approval and release.
• Generating payslips, sealing and sorting these for distribution.
• Handling all payroll related queries (either from employees or from Finance during their analysis of management accounts).
• Assisting with all year end processes to ensure are complied with.
• Assisting with the full tax year end process, uploading of annual PAYE reconciliation to SARS, generating IRP5’s for staff.
• Assisting with queries from SARS, benefit find advisors / providers and other third-party payment recipients.
• Generating all reports required.
• Assisting and providing all required information and assistance to Finance during and external auditors during annual financial yearend audit.
• Reconciliation of, benefit payments, PAYE and IRP5 / IT3(a) submissions on a monthly basis (or more frequently as required).
• Preparation of necessary reports.
• Preparation, submission, and authorisation of all statutory returns, benefit payments and emolument attachment orders.
• Collating approved payment schedules and preparing necessary EFT requests.
• Ensuring that payments are made by required dates.
• Filing of all input documents, payroll reconciliations and supporting documents.
• EES transaction captured and processed correctly.
• Draw employee, leave and claims reports correctly.
• Coach employees on handling ESS functions.
• Resetting of passwords.
• Approval of leave and claims requests are approved & processed on payroll timeously.

Qualifications:

• A relevant tertiary certificate / diploma (Payroll, HR management, Accounting) advantageous
• SAGE 300 People experience.

Experience:

• Minimum of 6 - 8 years work experience on VIP / SAGE 300 People Payroll in similar sized organization.
• Minimum 6- 8 years Payroll related SARS and Time Management exposure.
• Bookkeeping / accounting exposure will be an advantage.
• Familiar and up to date with all legislative requirements, including taxation guidelines.

Knowledge:

• SAGE 300 People Software.
• Employee Self Service (ESS).
• Department of Labour Electronic Submissions.
• ERP Software i.e, IFS.
• Computer Literate (Advanced Excel, Outlook, Word & Power Point).
• Knowledge of all relevant legislation and update.

Skills:

• Processing Input and payment of All payrolls (Salaries/ Wages).
• Manage salary reports effectively.
• People skills, handling queries and assisting.
• Third party and reconciliation of payments.
• Administration of all hours on Payroll and ERP System.

Behaviours/Personal Attributes:

• Attention to detail.
• Numerically strong.
• Results driven.
• Quality conscious.
• Meticulous.
• Methodical.
• Trustworthy/Reliable.
• Have the ability to work as a part of a team in a highly pressurized and extremely deadline driven  environment.
• Strong administrative and organizational skills.