Payroll Adminstrator at Hire Resolve

Job Description

• An established insurance company based in Pretoria is seeking an experienced and detail-oriented Payroll Administrator to join their finance team on a permanent basis. The successful candidate will be responsible for managing the full payroll function, ensuring accurate and compliant payroll processing in line with legislative requirements and company policies. This role requires a methodical professional with strong payroll knowledge, excellent attention to detail, and experience working within an insurance company environment.

Responsibilities 

• Fully manage and execute the payroll function in collaboration with the HR Team within an insurance company environment.
• Process monthly payroll transactions (appointments, increases, terminations, transfers, contributions, deductions, etc.).
• Prepare monthly maternity leave salary calculations and staff deductions.
• Ensure payroll information is accurate, verified and processed correctly.
• Ensure policies and procedures are applied and adhered to at all times.
• Communicate payroll deadlines, policies and procedures to relevant stakeholders.
• Prepare monthly reconciliations (salaries, tax, medical aid, provident funds).
• Prepare payroll-related management information and monthly payroll and leave reports.
• Prepare payment requisitions for all salary-related transactions, including directors’ remuneration, and facilitate payments.
• Maintain proper record-keeping and supporting documentation for payroll transactions.
• Register entities with relevant authorities (SARS, Workmen’s Compensation and Department of Labour).
• Prepare, reconcile and submit EMP201s, EMP501s, UIF declarations and Compensation Fund declarations, and facilitate payments.
• Generate and release IRP5s and payslips.
• Administer Medical Aid and Provident Fund portals, including updating information, requesting schedules and resolving queries.
• Support the HR Team with payroll-related information, including dummy payslips and manual leave calculations.
• Liaise with PaySpace consultants regarding payroll system matters.
• Administer payroll system controls, including user access, backups, new entity setups, tax rate updates and monthly cut-offs.
• Respond to daily payroll and staff-related queries via the ticketing system.
• Ensure adherence to policies, procedures, budgets and levels of authority.
• Provide required information to internal and external auditors timeously.
• Assist with queries from SARS, Department of Labour and Compensation Fund authorities.
• Assist with preparation of annual payroll and support area budgets.
• Execute and monitor special payroll-related projects.
• Participate in meetings and communicate effectively at all levels.
• Present and provide training to peers and relevant stakeholders when required.
• Be flexible to work outside normal working hours and travel when required.

Requirements 

• Bachelor’s degree in Finance, Accounting or related field.
• Payroll Certificate (advantageous).
• 6–8 years’ payroll administration experience within an insurance company environment (essential).
• Strong knowledge of labour legislation impacting payroll.
• Strong knowledge of payroll calculations and SARS requirements, including tax directives.
• Experience with EMP201, EMP501, UIF and Compensation Fund submissions.
• Experience working on PaySpace (advantageous).
• Proficiency in Microsoft Office (Excel, Word, PowerPoint and Outlook).
• Strong planning, organising and problem-solving skills.
• Ability to follow processes and procedures accurately.
• High attention to detail and accuracy.
• Ability to work under pressure.
• Methodical, disciplined and focused approach to work.
• Strong communication and teamwork skills.
• Automation-focused mindset and willingness to learn.