Payroll Adminstrator at IQbusiness

Purpose of the Position:  

• The purpose of the Payroll Administrator is to handle all payroll and benefits-related input and reporting, as well as ensuring statutory compliance and returns for permanent employees, as well as monthly and hourly paid contractors. 

Key Responsibilities and Output Areas Include: 

Payroll Data Integrity and Maintenance: 

• Maintain the Master File data on Sage 300 People. 
• Ensure that procedures and practices are in place to provide strong controls and good governance in payroll. 

Payroll Input, Duties & Responsibilities: 

• Responsible for the preparation and processing of the monthly payrolls on Sage 300 People. This includes the entire cycle of payroll processing from capturing new employees, changes, and terminations. 
• Coordinate between payroll and Human Capital to ensure proper flow and maintenance of employee data. 
• Maintain employee records, ensuring that employee changes are processed correctly and on time, and review changes for proper authorization. 
• Generate reports for payment, such as PAYE returns. 
• Keep abreast of company policies and tax legislation that impact remuneration. 
• Prepare month-end reports, including expense claims, Headcount reports, Leave Provision reports, General Ledger, and 3rd party payroll payments. 
• Ensure timely communication of payroll changes to the HR manager. 
• Handle EMP201 submissions and ensure compliance with statutory requirements. 

Education: 

• Matric 
• Payroll Diploma 

Experience and Skills: 

• 3–5 years of payroll administration experience in a large company. 
• Proficiency in Sage 300 People. 
• Experience in Employee Self Service (ESS). 
• MS Excel skills. 
• Familiarity with statutory compliance and reporting requirements from SARS, DOL, and other bodies. 
• Knowledge of the Pension Funds Act. 
• Understanding and knowledge of Medical Aids. 
• Familiarity with South African Employment Legislation applicable to payroll. 

Critical Core Competencies - Personal & Behavioural: 

• Adhering to Principles and Values 
• Supporting and Caring (motivating/assisting) 
• Applying Expertise and Technology 
• Delivering results and meeting customer expectations 
• Relating and Networking (communicating and developing relationships) 
• Formulating strategies and concepts 
• Leading and Deciding (taking initiative) 
• Entrepreneurial and Commercial thinking 
• Persuading and Influencing 
• Learning and researching (continuous improvement) 
• Achieving personal work goals and objectives (planning and organizing) 
• Creating and innovating (problem solving) 
• Collaboration