Payroll Clerk (Graaff-Reinet) at Montego Pet Nutrition

Description

• We’re looking for a detail-driven, organised, and people-savvy Payroll Clerk to support our Payroll Officer with the day-to-day magic behind payroll administration, time & attendance, leave processing, and employee master data maintenance.
• If spreadsheets don’t scare you, confidentiality is second nature, and you believe accuracy is a personality trait — you may be exactly who we’re looking for.

What you’ll be doing

Time & Attendance Administration

• Review daily Time & Attendance records and capture leave or absenteeism where applicable
• Prepare absenteeism reports for management review
• Assist with investigating and resolving T&A discrepancies
• Process overtime, short time, leave, absenteeism, and hours worked documentation
• Maintain the Time & Attendance system by adding new employees and removing terminated employees

Leave Administration

• Capture and maintain leave information on the People 300 Payroll System
• Monitor leave balances and identify irregularities or policy deviations
• Import leave data into the T&A system and ensure payroll accuracy
• Generate leave balance reports for management
• Respond to employee leave queries and escalate where necessary

Employee Master Data

• Maintain accurate employee records on the payroll system
• Update and maintain shift registers
• Capture and maintain union membership information

Access Control Support

• Create and maintain employee access groupings on the T&A system
• Assist employees with fingerprint reader enrolment and training
• Troubleshoot and resolve access-related queries

General Payroll Administration

• Scan, file, and maintain employee documentation
• Prepare payroll packs and supporting documentation
• Support the Payroll Officer with day-to-day payroll administration duties

Requirements

What you’ll need

• Grade 12 (NQF Level 4)

3 years’ experience in payroll-related administration, specifically:

• Leave Administration
• Time & Attendance
• Employee Records Management

Bonus Points If You Have

• A Certificate in Payroll Administration (NQF Level 5)

Experience working with:

• Jarrison or similar Time & Attendance systems
• People 300 Payroll System
• Fingerprint enrolment/access systems

Skills that will help you thrive

• Strong interpersonal and communication skills
• Excellent planning, organising, and time management abilities
• Problem-solving mindset
• Solid MS Office skills
• The ability to juggle deadlines without dropping the payroll file into the abyss

The kind of person we’re looking for

• Highly accurate with exceptional attention to detail
• Trustworthy and confidential
• Team player with strong follow-through
• Proactive with a healthy sense of urgency
• Someone who notices the small things before they become big payroll problems

Knowledge that matters

• Basic Conditions of Employment Act (BCEA)
• Labour Relations Act (LRA)
• Leave administration practices and HR policies
• Payroll and Time & Attendance processes
• Employee records and document management procedures