Payroll & HR Administrator at Coloplast

Major Areas of Accountability (not limited to)

Payroll

• Prepare input data and payroll file within agreed timeframes for submission to provider
• Ensure monthly earnings, deductions and company contributions are accurate and reconciled to supporting documents
• Maintain monthly payroll input data soft copies on access-controlled payroll server
• Upload salary payment file to SharePoint for approval
• Issue payslips to employees monthly
• Respond to employee inquiries, provide required information using available resources, follow up calls where necessary.
• Ensure smooth communication with employees and timely resolution to their queries
• Prepare all payroll related compliance submissions on behalf of the employees and the employer
• Full ownership of the complete payroll function

Compliance

• Plan, organise and coordinate requirements for BBBEE certificate renewal with appointed service provider to ensure that BBBEE certificate is renewed before expiration date
• Custodian and advocate of the HR Policies by driving awareness around correct processes
• As a member of the Employment Equity Committee ensure Employment Equity compliance
• Compliance and advocacy of POPIA and PAIA as a custodian of sensitive personal information
• Ensure all statutory deadlines are met including but not limited to Employment Equity report, Skills Development (WSP/ATR) and Workman’s Compensation submissions
• Advocate for the best practise for all HR related processes

Administration

• Co-ordination and actioning of all administrative functions related to the recruitment and termination process for employees
• Ensure that employees are updated on all HR initiatives and projects via the intranet, email and/or any other relevant platform
• Responsible for maintenance of personal files and records in hard and soft copy
• Accurately process transactions and maintain the company’s HR Software to ensure effective management of employee data.
• Responsible for the running HR data audits and/or any routine HR related ad hoc reports
• Prepare monthly staff headcount report and maintain
• Any other adhoc requirements from HRBP

Essential Qualifications

• Bachelor’s Degree in HR or Related field preferred
• Human Resources experience preferred
• Previous Payroll Processing and Compliance knowledge
• Proficient in Microsoft Office applications including Outlook, Word, Excel and PowerPoint.
• Demonstrate effective time management skills, administrative capabilities and effective written and oral communication capabilities
• Working knowledge of common human resources and payroll practices