Payroll & HR Administrator at Profile Personnel

Job Description

• Are you a detail-oriented payroll professional with a passion for accuracy and people? Our client is looking for an experienced HR & Payroll Administrator to join their team. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with numbers, and is committed to maintaining confidentiality while delivering exceptional payroll and HR administration support.

Key Responsibilities

Payroll Administration

• Process weekly, monthly and casual payrolls accurately and within deadlines.
• Collect, verify and process timesheets and payroll information.
• Maintain payroll records and update employee information on the payroll system.
• Process statutory and third-party payments, including:
• SARS
• UIF
• Group Life & Funeral
• Medical Aid
• Garnishee Orders
• Other deductions
• Prepare and submit monthly payroll reports.
• Resolve payroll and wage-related queries.
• Distribute electronic payslips and printed payslips where required.
• Administer employee leave, process leave applications and prepare leave reports.
• Manage Group Life & Funeral claims.
• Assist with statutory submissions, including EMP501, Workman's Compensation, Employment Equity and SDL.
• Reconcile payroll cashbooks and prepare journal reports for the Finance department.
• Assist with incentive, bonus and annual salary increase processing.
• Contribute to the preparation of management reporting packs.
• Maintain organised payroll records, backups and monthly archives.
• HR Administration
• Provide administrative support to the HR Team Leader.
• Perform general HR administration, including filing, scanning, document management and maintaining employee files.
• Manage HR correspondence and assist with employee enquiries.
• Draft disciplinary warnings and assist with arranging disciplinary hearings.
• Perform additional administrative duties as required.

Minimum Requirements

• Grade 12 (Matric).
• Payroll qualification or relevant payroll courses will be advantageous.
• Minimum of 3 years' payroll administration experience.
• Experience working on VIP Payroll or similar payroll software will be advantageous.
• Sound understanding of South African payroll legislation and statutory compliance.

Key Competencies

• Exceptional attention to detail and accuracy.
• Strong numerical and analytical ability.
• Excellent planning and organisational skills.
• Effective verbal and written communication skills.
• Ability to work under pressure and meet strict payroll deadlines.
• High level of integrity with the ability to handle confidential information.
• Strong problem-solving and decision-making skills.
• Proactive, assertive and professional approach.
• Team player with a strong work ethic.