People Services Specialist South Africa at AkzoNobel

Job Purpose

• To provide an efficient data processing and administration service within the HR department in order to ensure accurate payroll records of employees as well as to contribute to the timeous and accurate payment of salaries to all staff in the AkzoNobel South Africa. 
• Ensure Compliance as well as efficient and effective implementation of remuneration policy, procedures and practices in collaboration with Rewards.
• Act as HR shared services for the Sub-Saharan African region

Key Responsibilities

Payroll Processing:

• Act as the first point of contact for payroll-related queries from employees and management, providing prompt and professional resolutions.
• End to End Payroll administration linked to benefits 
• Manage and oversee the end-to-end payroll processing for employees, ensuring accurate calculations of salaries, bonuses, deductions, and other compensations using SAGE 300 including and not limited to :
• Obtaining, processing and ensuring timeous and accurate payment of salaries to all staff in the group
• Process group payroll, calculate overtime, Sunday and public holiday hours, allowances, bonuses, commission, leave pay and salary increases
• Analyse and check stores attendance registers and timesheets
• Uploading leave forms and cross check ESS applications
• Updating current employee information (personal details, banking details and contract status)
• Analyse and check new employee uploads
• Receiving and processing deductions, garnishee orders / acknowledgement of debt
• Distribution of payslips to site & release to ESS for all staff
• Oversee UI-19's, certificate of service for terminated employees and employees on maternity leave
• UIF Declarations to DoL
• Statistics report to DoL 
• Provisional calculation of COIDA Earnings to DoL at Financial year end (Feb/Mar)
• Alexander Forbes Pension Fund deductions to be captured on Funds at work portal

Compliance & Reporting

• Ensure compliance with payroll legislation, tax laws and other statutory obligations. Review and submit the completion of the following reports for salary sign off: summary of payroll changes; variance reports; overtime payments; loan payments and balances; and bonus payments.
• Pay file & nett totals to Finance & 3rd Party 
• Payroll Recon, nett totals & EMP201 to Finance
• General Ledger to Finance
• Leave reports to management 
• Ensure accurate tax filing and payment for employees in accordance with the relevant country tax laws ( EMP201 & EMP501)

Experience

• A diploma / degree in commerce / human resources or any related qualification/experience
• SAGE 300 Expert/ consultancy background
• 3 - 5 years payroll experience or experience as an HRIS practitioner with payroll systems experience (Must have Sage300)
• Proficiency at intermediate level in Excel and Microsoft Office
• Strong knowledge and understanding of tax regulations and other statutory requirements
• Knowledge of remuneration practices, compliance, and optimal salary structuring
• Minimum of 5 years of hands-on payroll experience with at least 2 years in a senior or supervisory role
• Basic Knowledge of SA labour legislation
• Ability to work on your own – taking ownership
• Ability to work under pressure
• Experience working collaboratively in cross-functional teams, with a focus on achieving shared goals
• Expertise in managing multiple deadlines, with a track record of delivering on time and within scope
• Exceptional attention to detail, ensuring high standards of quality in all outputs
• Ability to adapt quickly to changing environments and priorities, maintaining effectiveness in dynamic situations
• Strong analytical and problem-solving abilities to identify and resolve payroll issues and discrepancies

Advantageous 

• Membership of SAPA (South African Payroll Association)
• Experience in a Payroll Outsourcing environment will be advantageous
• Knowledge of other African countries payroll tax legislation will be advantageous
• SAP SuccessFactors/ Crunchr