Personal Assistant at BDO South Africa

The Personal Assistant provides extensive support inclusive but not limited to admin, secretarial and functional support associated with the specific role requirements. The Personal Assistant also assists in increasing and ensuring the office's efficiency in terms of the required administrative functions.

Specification    
Tthe Personal Assistant will inter alia be responsible for.

• Providing professional and confidential administrative and support to the relevant department.
• Diary management for Partners and General Office Administration
• Manage the sending IFRS technical communication
• Providing support to the directors by setting up of reviews, scheduling review meetings and coordinating all the resources associated with reviews.
• Maintaining and setting up new templates
• Providing logistical support to the Partners in the execution of his/her duties
• Coordinating and providing training support to the directors including setting up of training on various platforms, sending out training communication, maintaining training registers for IRBA reporting, maintaining training calendar and updating of training information of HR systems
• Processing invoices (including credit notes and release of write off invoices).
• Organisation and booking of seminars and conferences for partners and staff including: bookings, expense requisitions, obtaining partner authorisation, follow up, sending to relevant partners
• Organising business and private travel arrangements
• Ensure financial statements are printed and audit reports are typed.
• Communicating verbally and electronically with internal and external clients.
• Liaising with courier services for both local and international deliveries as well as internal driver/messenger on deliveries
• Input of weekly timesheets and expenses (billings) onto Great soft and keep track of hours spent
• Dealing with Client queries and enquiries.
• Debt collection on requests from partners.
• Control of Petty Cash Management process
• General Administration and any ad hoc duties/projects that will be assigned from time to time.

Requirements    
Qualifications:

• National Diploma - Administration and Office Support/ 3-year Degree in Office Management/Secretary studies desirable

Experience:

• 3-6 years of experience as a Personal Assistant
• Prior experience with a financial services company desirable

Skills and Competencies Required:

• Good interpersonal skills will be required to be successful in this role
• Organizational skills and the ability to multitask are essential
• Ability to prioritise and handle stress
• Excellent written and verbal communication
• Must be able to communicate effectively at all levels
• Ability to work under pressure
• Fine attention to detail
• Assertiveness
• A high level of initiative and ability to work independently to meet deadlines.
• Professionalism
• Socially aware and able to work as part of a diverse team

Proficiencies:

• Microsoft TEAMS
• Microsoft 365
• Excellent MS Word especially developer function, PowerPoint

Closing Date: 30th, March 2022