Personal Assistant - CIPS at PricewaterhouseCoopers (PwC)

At the Administrative level, you'll work as part of a team of problem solvers, helping to solve complex business issues from strategy to execution. PwC Professional skills and responsibilities for this management level include but are not limited to:

• Conduct self in a professional manner and take responsibility for work and commitments.
• Flex approach to meet the changing needs of teams and clients.
• Identify and make suggestions for improvements when problems and/or opportunities arise.
• Learn about business needs are changing and consider the impact on services provided.
• Take action to stay current with new and evolving technology.
• Handle, manipulate and analyse data and information responsibly.
• Communicate with empathy and adapt communication style to meet the needs of the situation and audience.
• Anticipate the needs of others and take appropriate action.
• Embrace different points of view and welcome opposing and conflicting ideas.
• Uphold the firm's code of ethics and business conduct.

About the role

To provide and efficient and accurate executive administrative support service to the Assurance line and partner/s for the smooth operation of the business.

Essential skills and experience

• 5 years administrative support within a professional services firm

Required qualifications

• Matric
• Bookeeping / Executive secretarial diploma

Desirable skills or attributes

• Microsoft Office
• Preparation of professional correspondence
• Preparation of executive packs and presentations
• Ability to communicate with high-level individuals.

Responsibilities

• Diary Management for Partners
• Setting up of meetings and minute taking
• Completion of time and expense claims for Partners
• Travel bookings – flights, accommodation and car hire (local and international)
• Compilation and typing of proposals, presentations and general correspondence
• Other ad hoc personal tasks for the directors

Administrative support to the Assurance Line of Service:

• Downloading of risk reports for the team - circulating and attending to queries raised
• Working with the SAICA Administrator to ensure Trainees are booked appropriately to ensure core hours are met.
• Running of Job Costing reports for the line of service leader and providing any other information as required
• Retain management:
• Booking of clerks on jobs as requested by Managers
• Attending resource requests from other offices – eg. Stock count requests
• Resolving conflicts on jobs from retain perspective
• Running of Reports pertaining to retain:
• Availability reports – looking at gaps in trainees time and making sure they are booked on jobs to ensure available time is reduced. Analysing this information against overtime information provided by Human Capital.
• Provide some admin support to AD