Personal Assistant at Dixie Recruitment

• Join a dynamic organization committed to operational excellence and effective stakeholder engagement. Our client is seeking a dedicated Personal Assistant to support our CEO, ensuring seamless administrative operations that contribute directly to the company's success.

Where You'll Make an Impact:

• Provide comprehensive PA support including diary management, scheduling, and reminders.
• Coordinate meetings, arrange boardroom bookings, and ensure all necessary arrangements are in place.
• Prepare agendas, take minutes during management meetings, and follow up on action items.
• Manage correspondence and communicate with internal and external stakeholders on behalf of the CEO.
• Assist in preparing and coordinating client proposals and presentations.
• Keep the CEO informed of deadlines, meetings, and pending matters.
• Organize all travel arrangements including flights, accommodation, and itineraries.
• Manage vehicle and trailer hire, liaising with travel providers.
• Prepare and submit daily payment requests, ensuring all supporting documentation is correctly attached.
• Maintain accurate records and ensure all documentation is effectively filed.
• Oversee general head office administration for smooth operation.
• Coordinate IT-related admin and liaise with service providers.
• Manage monthly orders for groceries, stationery, and uniforms, including stock control and stocktakes.
• Coordinate and monitor the procurement of cleaning consumables.

Requirements:

• Strong organizational and time-management skills with the ability to handle multiple priorities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office, especially Outlook and Excel.
• Exceptional attention to detail and accuracy.
• Relevant management experience.
• Take the next step in your professional journey—apply now to join a company that values precision, dedication, and excellence in administration.