Personal Assistant at Hollard Insurance

Job Advert Summary    
Hello… an exciting new opportunity has just become available in our Insure, Broker Distribution, East Coast Region.  We are looking to recruit a Personal Assistant

Role Objectives

• Generalist support to the General Manager
• Process all tasks assigned, within the set standards required thus contributing to the productivity of the company
• Enhance the image of the company through the continuous delivery of efficient and effective customer service
• Role Responsibilities
• General support to East Coast Branch General Manager: Full PA support with a strong emphasis on reporting
• Diary management: Maintain electronic diary by prioritising.  Manage diary with regards to tentative bookings, confirmed bookings and cancellations
• Reporting: Provide necessary weekly and monthly reporting etc. Consolidate branch reports
• Minutes: Compiling minutes of monthly meetings
• Filing: Own and managers
• Correspondence: Compile own and manager’s correspondence
• Telephone calls and e-mails: Screening all telephone calls and e-mails and responding where appropriate
• Meetings: Organise internal and external meetings - arrange venues, catering etc
• Typing: Copy typing
• Travel arrangements: Co-ordinate travel arrangements
• Personal matters: Medical aid claims and queries, errands, subscriptions etc
• Visitors: Receive and screen visitors
• Functions: Co-ordinate branch functions
• General: Powerpoint presentations, collation of management and information for board packs, assist in organising functions in the department, assist in fielding queries and complaints to ensure client satisfaction, ad-hoc projects, re-imbursements, ordering of corporate gifts and stationary and distribution thereof, maintenance of electronic phone book etc

Required Knowledge and Experience    

• Minimum 5 years experience
• Secretarial diploma advantageous
• Sound knowledge of MS Office - including Word, Excel, Outlook, Powerpoint
• Strong analytical skills

Educational Requirements    

• Matric and relevant secretarial qualification

Closing Date: 21st, March 2022