Personal Assistant at Oxford University Press Southern Africa

Description
Oxford University Press Southern Africa

• Oxford University Press advances knowledge and learning of all kinds, from a child reading their first words to a researcher expanding the frontiers of their field. Our work is constantly evolving, and the possibilities are endless. We strive to help more and more people around the world achieve their potential.
• Oxford University Press is a department of the University of Oxford. It is our mission to further the University's objective of excellence in research, scholarship, and education by publishing worldwide.

Personal Assistant to Sales Director (Permanent position)

Oxford University Press is looking for a Personal Assistant that will be responsible to provide efficient, professional and customer-focused administrative support to the Sales Director and the team.

• Personal Assistant will be reporting to the Sales Director. This post is based in Cape Town, Goodwood office.

Principal Accountabilities:

• Administrative support services provided to facilitate productivity of the Sales Director and the Sales Team
• Manage diaries effectively
• Coordinate travel arrangements
• Coordinate training and events
• Provide secretarial relief to Senior Managers when required
• Process payments timeously
• Process tenders to enhance orders
• Manage information flow in a timely manner

Requirements
Qualifications and Experience

• Certificate in Office Management or equivalent
• 3 – 5 years’ secretarial function on an executive level 
• Experience of diary management/research and booking of travel and accommodation
• Proficiency in Microsoft Word, Excel and Powerpoint at intermediate level
• Excellent verbal and written skills
• Planning and organizing skills
• Ability to multitask, prioritize and work to deadlines

Attributes:

• Excellent organisational skills, ability to multi-task and organise resources
• Excellent oral and written skills and ability to professionally represent the executive’s office
• Excellent oral and written communication skills and ability to professionally represent the Executive's office
• Demonstrates complete confidentiality and is seen to be trustworthy.
• Able to filter information, recognize what is urgent and important and priorities effectively
• Has a good understanding of the business and able to proactively draw information required from a variety of sources within Oxford and externally
• Ability to function well in high paced and at times high pressure environment
• Attention to detail and deadlines and follows up on all administrative tasks
• Has a comprehensive understanding of digital platforms and has an advanced knowledge of business specific software packages
• Demonstrates flexibility and is able to adapt to continuous changes; keeps up to date with new technology relevant to being more efficient in the role
• Is courteous and friendly at all times and displays a willingness to assist the team with their administrative tasks