The Department of Health aims to provide quality health services and ensure a caring climate for service users, implement best-practice health care strategies, create a positive work environment for staff, and provide appropriate and top-quality training for health workers. Our vision is to provide high-quality, efficient and accessible healthcare to transform people's lives. Our mission is to create an effective public healthcare system in Gauteng by ensuring we have the right people, skills, system and equipment to provide the care our patients need to live healthy and quality lives.
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Matric plus an appropriate 3-year Degree or Diploma in administration or a secretarial diploma / Diploma in Public Administration/ OR relevant administrative qualification.
3-5 years secretarial experience is essential in office of Senior Hospital Nursing or Medical Manager. Excellent organizational skills, ability to multi-task, excellent communication, and report writing skills, ability to work under pressure, professional etiquette to present the senior manager’s office. High level of reliability and ethics and commitment to work beyond call of duty.
Excellent computer skills in Microsoft packages. Maintain confidentiality in the office. Ability to act with tact and discretion.
Duties :
Provide secretarial and administrative support services to the Nursing Director’s office. This will, inter alia entail the following: - Establish and maintain efficient administrative systems for work coordination. Office management, diary management, organize and plan logistics for meetings, take minutes and ensure proper keeping. Ensure strategic decisions taken in meetings are auctioned timeously.
Organize refreshments for visitors and other stakeholders that may engage with the office. Screen correspondence and telephone calls. Receive and direct correspondence to relevant managers or departments.
Drafts routine correspondence and reports if required. Collects all relevant documents to ensure the Nursing Director is prepared for meetings. Supervision of Clinical and Nursing Managers secretaries.
Create and maintain an appropriate filing system using the approved departmental file plan. Operates office equipment i.e. computers, photo copiers, etc. Handle the procurement of standard items like stationary, refreshments etc and understanding of cost containment.
Remain abreast with the procedures and processes that apply in the office of the Nursing Director by studying the relevant Public Service and departmental prescripts/policies and other documents to ensure that the application thereof is understood properly.
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