Personal Assistant at Peermont Global

Job Description

MAIN RESPONSIBILITIES:

• General office organisation and all secretarial duties.
• Executive Offices reception, overall supervison  of telephones to Executive Offices, liasing with employees and  guest/s where applicable.
• Assisting with general administration for Senior Managers in the Executive Offices
• Ordering and control of consumables i.e. stationery & beverages.
• General maintenance of the filing system in Executive Offices
• Preparation of minutes and agenda’s of the various types meetings – i.e. HOD’s, LCC, OPERATIONAL REVIEWS, BOARD MEETINGS and other/s where applicable
• Also organising and planning meetings where applicable for relevant parties whilst ensuring notes and minutes are completed
• Co-ordination and compilation of all Monthly and Quarterly Reports and Presentations.
• Reporting of faulty office equipment.
• In charge of co-ordinating meetings and diaries
• Preparation and organization of itineraries and travel arrangements for the Managers
• Also assist with monitoring a reporting manager’s email and responding if required, assist in prioritizing emails for reporting manager response where applicable alternatively
• Preparing all administrative correspondences and communications on behalf of a manager
• Answering phone calls
• Conducting or preparing any research that the reporting manager may require
• Various other ad hoc requests

Qualifications

MINIMUM REQUIREMENTS:

• Grade 12/ Matric Equivalent
• 3 – 4 years secretarial experience 
• Legal secretarial experience will be an  added  advantage.
• Proficient in Word, Excel and Power Point, Outlook, Teams, Zoom
• Typing skills is essential.
• Good inter-personal skills and communication skills
• Shorthand a definite advantage.
• Ability to work under pressure.
• Flexible and adaptability working hours will be an operational requirement.
• Discretion and trustworthiness: you will often be party of confidential information.
• Good oral and written communication skills.
• Organisational skills and the ability to multitask.
• The ability to be proactive and take the initiative.
• Tact and diplomacy.