Agribusiness Development Agency is committed to provide equal employment opportunities to all applicants and employees without regard to race, color, creed, religion, sex, sexual orientation, gender identity, marital status, citizenship status, age, national origin, ancestry and disability. With its unique challenges, the agricultural sector requires innovat...
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Secretarial Certificate or relevant National Diploma
Minimum of 3 years relevant experience
Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition and grammar.
Knowledge of processors, electronic equipment, and computer hardware and software including applications.
Knowledge of business and management principles involved in strategic planning, resource allocation, human resources, leadership technique, production methods and coordination of people and resources.
A valid drivers licence
Key Responsibilities and Duties:
Managing the diary of the Chief Financial Officer.
Rendering administrative support to the Chief Financial Officer.
Performing general office duties such as ordering supplies and maintaining records management systems.
Attending to routine office correspondence.
Ensuring that senior managers within ADA are notified on time about meetings, news and notices.
Dealing with telephone calls and attending to office visits.
Ensuring effective and efficient communication within ADA as well as with other stakeholders.
Arranging and organizing meetings as directed by the Chief Financial Officer.
Screening messages and mail for the Chief Financial Officer.
Liaising with all Regional Offices and District Offices on behalf of the Chief Financial Officer.
Preparing agendas and making arrangements for committee and other meetings.
Taking and typing minutes and reports of all events.
Compiling, transcribing and distributing minutes of meetings.
Following up on return dates.
Making travel arrangements.
Preparing PowerPoint presentations.
Opening, sorting and distributing incoming correspondence, including faxes and email.
Filing and retrieving corporate documents, records and reports.
Conduct research, compile data, and preparing papers for consideration and presentation by executives and committees.
Interpreting and understanding administrative and operating policies and procedures.
Adhoc duties required by the incumbent’s supervisor.
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