Personal Assistant To GM HR at Fidelity Services Group

Overall purpose of the job: To effectively and efficiently perform the general secretarial functions of the HR Director’s office. This encompasses handling all documentation/correspondence, filing, office admin, travel arrangements, appointments/meetings, visitors, suppliers/customers, and maintain strictest confidentially in all instances.

Duties & Responsibilities:

• To coordinate and book all meetings for the MD, clients and management and one to one with individual staff
• Take minutes at meetings as and when required
• Ensure that agendas and minutes are distributed timeously
• Ensure that meetings are co-ordinated ,via email, phone
• Ensure accurate minutes of meetings are recorded either on a daily, weekly or monthly basis
• To maintain the HR Director’s diary
• To type correspondence as and when required
• To maintain HR Director’s Filing systems
• To ensure all outgoing documentation/  is distributed
• To screen all documentation/correspondence for the HR Director, prioritise it and obtain required information from all departments
• To answer and screen all calls to HR Director
• Control of purchase orders
• Ordering of all promotional items/gifts, stationery and printing
• Telephonic assistance with any problems/complaints that reach the HR Director
• Give detailed feedback to clients as and when required
• To make travel and accommodation arrangements for the HR Director or other managers
• Ensure that travel and accommodation arrangements are within budget
• To screen and receive any visitors to the HR Director office, ensuring clients are comfortable and refreshed
• To carry out any ad-hoc functions which the HOD may require from time to time.
• To assist any staff requiring an appointment with the HR Director

  Minimum qualifications and experience:

• Matric / Grade 12
• Relevant qualification
• Computer Literate (MS Office, advanced Excel, PowerPoint)
• Minute taking

 Attributes:

• Action orientated
• Time Management
• Business Acumen
• Planning and Organizing
• Attention to detail
• Problem Solving
• Interpersonal savvy
• Action orientated