Personal Assistant to Plant Manager at Adcock Ingram

Key Outputs:

Administrative Support

• Manage the Plant Manager’s calendar, schedule meetings, and coordinate appointments.
• Prepare agendas, take minutes, and follow up on action items from meetings.
• Draft, format, and proofread correspondence, reports, and presentations.

Operational Coordination

• Liaise with internal departments to ensure smooth communication and workflow.
• Assist in tracking KPIs, production targets, and compliance metrics.
• Support coordination of audits, inspections, and regulatory visits.

Document Management

• Maintain confidential files and records in compliance with pharmaceutical industry standards.
• Organise and archive GMP-related documentation and SOPs as required.

Communication

• Act as the first point of contact for internal and external stakeholders.
• Screen calls, emails, and requests, ensuring timely and appropriate responses.
• Coordinate communication between the Plant Manager and union representatives, suppliers, and regulatory bodies.

Travel & Logistics

• Arrange travel, accommodation, and itineraries for the Plant Manager and visiting executives.
• Organise logistics for plant tours, stakeholder visits, and off-site meetings.

Requirements

• National Diploma or Degree in Office Administration, Business Management, or related field.
• Minimum 3–5 years’ experience as a Personal Assistant or Executive Assistant, preferably in a manufacturing or pharmaceutical environment.
• Familiarity with GMP, SOPs, and regulatory compliance is advantageous.