Personal Assistant to the Art Development Manager (ADM) at National Arts Council of South Africa (NAC)

Key Responsibilities 

• Manage the diary of the relevant manager to ensure efficiencies on an ongoing basis within key deadlines. 
• Manage incoming telephone calls of the relevant manager to ensure efficiencies on an ongoing basis within key deadlines. 
• Plan relevant meetings and logistics on an ongoing basis within key deadlines. 
• Manage correspondence of the relevant manager to ensure efficiencies on an ongoing basis within key deadlines. 
• Compile accurate minutes of departmental meetings for record purposes on an ongoing basis within key deadlines. 
• Manage travel arrangements for the relevant manager, department, council and committees to ensure efficiencies on an ongoing basis within key deadlines. 
• Maintain paper and electronic filing systems for record keeping purposes on an ongoing basis within key deadlines. 
• Maintain relationships with internal and external stakeholders to uphold the image of the entity on an ongoing basis within key deadlines. 
• Perform tasks within budget to ensure compliance with policies and procedures on an ongoing basis within key deadlines. 
• Maintain a clean audit through ensuring that processes and procedures are complied with on an ongoing basis within key deadlines. 

 Key requirements 

• Matric
• Administrative and/or Secretarial qualification 
• 4-5 years’ experience in similar position 
• 2 years General Administration experience 
• 2 years Public and Private Sector Experience (Desirable) 

 Knowledge and skills

• MS Office Suite - Essential
• Communication with stakeholders - Essential
• Travel and diary management - Essential
• Application review process - Essential
• Report/submission writing - Essential
• Knowledge in analyzing high volume of data - Desirable
• Presentation skills

Contact will be limited to shortlisted candidates. If you have not heard from the NAC by 27 September 2024, please note that your application has been unsuccessful. The NAC applies the Employment Equity Act in its recruitment process and strives for a staff complement that is representative of South Africa.