Personal Assistant to the Managing Director at Kontak Recruitment

• An established furniture manufacturing company requires a confident and highly organised Personal Assistant to provide direct administrative and operational support to the Managing Director. The successful candidate must be comfortable working in a demanding environment, handling confidential information, managing multiple priorities and communicating proactively with management, employees and external stakeholders.

Minimum Requirements:

• Matric or an equivalent qualification
• A relevant Secretarial, Administrative or Business Management qualification would be advantageous
• Previous experience as a Personal Assistant, Executive Assistant or senior administrator
• Experience supporting a Managing Director, CEO or senior executive would be advantageous
• Strong personality with a confident and professional manner
• Excellent written and verbal communication skills
• Highly organised, proactive and able to work independently
• Able to manage confidential and sensitive information with discretion
• Strong diary, meeting and task-management abilities
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint
• Able to prepare professional correspondence, documents and reports
• Comfortable taking instruction while also using initiative
• Able to manage pressure, changing priorities and tight deadlines

Duties and Responsibilities:

• Provide comprehensive administrative and organisational support to the Managing Director
• Manage the Managing Director’s diary, appointments, meetings and reminders
• Coordinate meeting arrangements and prepare the necessary documents and information
• Record meeting notes, action items and follow up with the relevant employees
• Draft correspondence, reports, presentations and other business documents
• Screen and manage calls, emails and requests directed to the Managing Director
• Maintain confidential records, files and business information
• Monitor deadlines, outstanding tasks and management instructions
• Liaise professionally with employees, suppliers, customers and other stakeholders
• Gather information from departments and consolidate it into management reports
• Communicate urgent matters, risks and delays proactively
• Assist with special projects and operational requirements as instructed
• Maintain an accurate filing and document-management system
• Ensure important matters are followed through to completion