Personal Assistant to the Ombud (Ref #: OHSC 2/2024) at Office of Health Standards Compliance (OHSC)

Requirements:

• A bachelor’s degree or national diploma in Business Administration, Secretarial Support, Office Administration / Management, or related field. Additional qualifications in related secretarial support or office administration will be an added advantage. 
• A minimum of 8 years’ experience in the role of office administration/executive assistant of which 4 years must have been as an Executive Assistant or Equivalent position to an Executive Manager. 
• Ability and experience with administration of research, literature search and submission of articles to scientific journals. Proficiency in more than one African language.
•  Experience in the health or social services sector or a regulatory environment will be an added advantage. Excellent organizational, communication and interpersonal skills. 
• Advanced computer skills in MS Office packages. Willingness to travel and work outside working hours. 
• A valid driver’s licence.

Duties:

• Duties: Ensure the efficient administration of the Ombud’s diary and provision of meeting support. 
• Ensure effective facilitation of Ombud relations and communications. 
• Ensure the efficient administration of Ombud telephonic and written communications. 
• Assist Ombud with research and submissions of manuscripts for scientific publication. 
• Ensure the efficient production and administration of Ombud’s business documents. Manage Ombud’s Office image and resources. Administer the Ombud expenditure records and reports. 
• Support the Ombud in the management and reporting of staff performance and work productivity.