Personal Assistant: Transport Regulations, Ref No. WCMD 34/2024 at Western Cape Government

Job Purpose
The Western Cape Mobility Department has an exciting employment opportunity for a suitably qualified and competent individual to render a secretarial support service to the Chief Director: Transport Regulation. The person must have the ability to work under pressure, willingness to work irregular hours, and meet tight deadlines.

Minimum Requirements

• Grade 12 (Senior Certificate or equivalent qualification) plus an accredited secretarial diploma and/or administrative qualification on the level of NQF level 5 or relevant higher tertiary qualification
• A minimum of 3 years experience in rendering a support service to management/senior management

Key Performance Areas

• Provides a secretarial/receptionist support service to the Chief Director
• Renders administrative support services
• Provides support to the Chief Director regarding meetings
• Supports the Chief Director with the administration of the Chief Director’s budget
• Studies the relevant public service and departmental prescripts/policies and other documents and ensures that the application thereof is understood properly

Competencies
Knowledge of the following:

• Relevant legislation/policies/prescripts and procedures
• Office Administration
• Database Management
• Information and Records Management
• Procurement processes
• Basic financial administration
• Understanding the functioning, systems, and processes of government
• General information support systems such as BAS and MYTRACK

Skills in the following:

• Language
• Computer Literacy
• Sound Organisational
• Good People
• Written Communication
• Client Liaison and Networking
• Report Writing
• Research
• Problem Solving
• Good telephone etiquette
• High level of reliability
• Ability to communicate well with people at different levels and from different backgrounds
• Ability to act with tact and discretion
• Ability to do research and analyse documents and situations
• Good grooming and presentation
• Self-management and motivation