Personal Assistant (X1 Position) at Ubuntu Local Municipality

MINIMUM REQUIREMENTS:

• Grade 12
• Computer Literacy MS Office
• 2-5 years relevant experience

KNOWLEDGE AND SCOPE OF WORK

• Performs complex administrative functions which requires specialised knowledge
• and operates under limited supervision.

KEY PERFOMANCE AREAS

• Manage the office, diary and logistical arrangement in the office of the Mayor.
• Managing all incoming and outgoing correspondence, including the prioritising and referring of correspondence to relevant departments locally, provincially and nationally on behalf of the Mayor.
• Receive and screen all telephone calls within the Mayor’s Office, as and when required.
• Develop and maintain a comprehensive filing system for the Mayor’s office.
• Coordinate all travelling and accommodation arrangements for the Mayor.
• Manage procurement of goods and services for the office of the Mayor.
• Facilitate and coordinate activities between Councillors, the Municipal Manager, as well as other relevant internal and external stakeholders.
• Arrange and coordinate meetings, workshops and events.
• Liaise with internal and external stakeholders on matters of service delivery and political mandates.
•  Assist the Mayor and Senior Managers to manage and monitor outputs, workflow and office deadlines

CLOSING DATE: 27th February 2026