Portfolio Accountant – Office Sector (Sandton) Temp at Growthpoint Properties

Purpose of the Job

• To provide accounting activities related to the Office Portfolio by ensuring all income and expenses are accurately accounted for monthly.

Key Performance Areas

Financial Planning

Annual budget preparation

• Reporting and validating year on year movements, providing supporting calculations and support to business owner.
• Provide and validate accurate and complete TI and Broker comm amortisation figures.
• Review and provide precise comments on utility budget figures.

Monthly rolling forecast @ building level

• Reporting, validating and commenting on monthly movements by providing supporting calculations and support to business owner.
• To process the monthly income and expense forecast as accurately & efficiently as possible in conjunction with the Property Management Team.

Financial accounting and reporting

• Monthly reporting on Income Statement
• Monthly analysis of income and expenses by ensuring ledger integrity inclusive of accurate allocations, raising accruals & any other adjusting journals where required to ensure accuracy, validity and completeness of all transactions in conjunction with Property Management Team.
• Review and ensure accurate allocation of capital expenditure.
• Determine and process TI and Broker Comm provisions and amorts for new deals.
• Ensure accurate monthly pushdowns are completed for co-owned buildings by set deadline date.
• Monthly reporting on Income Statement, utilities and variances to budget demonstrating a clear understanding of the underlying metrics, taking responsibility for the accuracy of the income statement to be completed by set deadline date.
• Present financials at monthly asset management report back meetings.

Monthly reporting on balance sheet including materials balances.

• Balance sheet recons to be completed by the deadline date set. Review and resolution of queries to be done at the monthly meeting held with the Sector Accountant.
• Saving of adequate supporting documentation for audit purposes.

Ad hoc

• Operating cost and utility recoveries
• Full recovery in line with assumption and/or agreements incl. but no limited to Solar and Water Back-up, Diesel & Maintenance Team, Variable Ops, Gas and any other recoverable expenses.
• Power BI 6 monthly accruals to be done at half year and year end.
• Preparation and finalization of Adjustment Accounts on sale of buildings including ensuring closure of council accounts and refunds of credit balances.
• Liaising with auditors to ensure effective audit process.

Development of Financial reports/spreadsheets

• Income forecast and accruals schedules to be set-up/updated at the beginning of each financial year based on new approved budgets.
• Core Portfolio and Utilities reports to be set-up at the beginning of each financial year.

Participating in bi-annual performance discussions based on agreed KPI’s.

Additional duties as required by managers or business.

Protection of Personal Information Act

• Compliance with the POPI Act and the Growthpoint policies and procedures
• Become familiar with the Growthpoint POPI policies and procedures. No breach of protection of personal information.

Requirements

Knowledge

• Property Management
• Accounting
• Utility Management
• Excel
• MRI

Job Specific Skills

• Critical Thinking
• Organizational Skills
• Multitasking
• Independent working mostly
• Analytical
• Time Management
• Ability from time to time to work outside the scope of Job Description
• Excel Proficiency
• MRI
• Accounting/Budgets and Property Management
• Data Analysis
• Ability to handle conflict
• Accountability

Competencies

• Ability to manage your own time and work extended hours when required
• Collaborator
• Flexibility and ability to multi-task
• Ability to meet deadlines
• Strong organizational abilities
• Accuracy, consistency and attention to detail
• Proficient in Excel

Experience

• At least 3 years relevant working experience

Education

• Diploma or degree in accounting or similar

Internal Liaison

• Accounts Payables & Procurement, Utility Department, Property Management Team, Asset Managers, General Managers, Credit Control, Finance Team.

External Liaison

• Auditors, Council, Suppliers.

Level of Decision Making

• Mid-Level Decision Making: Involves financial forecasting, budget adjustments, and regular financial reporting.

Level of Problem Solving

• Level 4 – Identify Problems and come up with a solution.