Procurement Administrator at TB HIV Care

Job Advert Summary    

• The procurement administrator provides routine administrative support to the procurement unit. The successful candidate will have a proven track record in day-to-day operational support. The administrator will be responsible for organising and storing documents, generating purchase orders, and updating records linked to an organisation with a national footprint.

Minimum Requirements    

•  Matric/Grade 12
•  Experience of at least 3 years in an administrative role
•  A good working knowledge of the current MS Office products, particularly Excel
•  Good level of IT literacy
•  Valid code 08 driver's licence

Duties and Responsibilities    

•  Compile accurate and current reports
•  Assist in scheduling material purchases
•  Assist with the transfer of assets at close-out and programme launch
•  Ensure good document management systems are maintained
•  Handle general requests for information from users
•  Able to support procurement team in achieving their objectives
•  Diligent and self-driven, sense of urgency
•  Customer service orientated
•  Ability to see projects through to completion
•  Able to communicate effectively at all levels
•  Methodical work and attention to detail is imperative
•  Follow routine procedures efficiently
•  Ability to function well in a high-pressure environment and meet deadlines

Skills and Competencies    

•  Good understanding of preferential procurement practices
•  Knowledge of Fraxion procurement system
•  Meticulous with excellent attention to detail
•  Excellent administrative skills, planning, and coordination and systems focused
•  Able to operate in a fast-paced environment against competing deadlines
•  Good analytical and decision-making skills
•  Professionalism and integrity