Procurement at Altron Managed Solutions

Job Description

Processing Orders in D365 both Sales and Purchase orders

• Placing orders with Suppliers – updating Sales / Customers and OPD with eta’s
• Receiving of stock – physically
• Processing suppliers’ invoices on D365
• Planning deliveries with the Storeman / Driver
• Completing Shipping Docs for equipment going into Africa
• Liaising with Couriers for collection and deliveries
• Ensure the supplier invoice is allocated to billing for invoicing
• Ensure that all filing and documents of relevant business units are aligned with Altron   policy
• Ensure all end user delivery hardware is registered and product receipt posted on the PO
• Ensure that all audit findings are rectified before the next audit according to Altron policy and procedure
• Ensure delivery of items are arranged within 24 working hours of receipt into the warehouse
• Verify the accuracy of billing data and revise any errors in accordance with Altron policy and procedure
• Ensure signoff is obtained on services as soon as they are completed by liaising with the sales team/project managers
• Process all transactions of the relevant business unit on the financial system according to Altron policy and procedure
• Ensure all information is uploaded and attached on OPD before closing the order
• Ensure all details on D365 is correct and all relevant documentation is available on OPD
• Marking and reservation of all serial numbers must be complete and correspond
• Ensure all serial numbers marked and reserved corresponds to created serial numbers on   the PO
• Administer, coordinate and monitor all relevant deals of the relevant business unit according to Altron policy and procedure
• Coordinate and monitor all stock and services from the relevant suppliers according to the Altron policy and procedure
• Provide updated etas to Internal and External Customers
• Provide weekly Reporting to Internal and External Customers

Experience required:

• 2 - 4 years relevant experience

Education

National Certificate Level 4 (N4) / Grade 12 (Required)

Languages

English