Procurement Coordinator at ARRCC Design

JOB SUMMARY:

• The primary function of this role is to provide high-level administrative support to the Procurement Department. An Interior Design or Design related background would be advantageous.

RESPONSIBILITIES

• Local and International Suppliers Relations and Development
• Supplier Library Management
• Quotation Requests, Comparisons, Tenders, Alternatives Sourcing
• Briefing of Manufacturers, Quality control of items in manufacture
• Installation team planning (Local and International), Installation Kit collation
• Monitoring and preparing Procurement & Installation Programmes
• Carry out weekly progress inspections weekly for all goods in production
• Set up & check production progress folder structures, to ensure all references, approved samples, final shop drawings & images are saved correctly
• Issue formal order mails for all local custom items, including final completion dates and arranging scheduled inspections
• Track all orders from purchase order confirmation, through to completion & delivery to site/ final destination
• Preparation of Master Order Tracking Sheet for all P&L Projects
• Preparation of Client Delivery Schedules
• Update Order Tracking Master Doc & Delivery Schedules according to all cost/ quote updates captured
• Control of all P&L Projects approved sample selections
• Issue weekly production progress image reports to Project Manager’s for review & feedback
• Liaise with manufacturers to ensure all snag works are resolved, including problem solving where there may be production issues/ concerns
• Manage Quality Control of items in production
• Assist with elements of product development as and when necessary
• Checking quality and accuracy on all product orders, at the factory and on delivery
• Inspection of goods at storage or on site, packaging, labelling
• Monitoring order progress and controlling payment run
• Supplier Maintenance Manuals for Client handovers
• Reviewing OSFP and issuing feedback to Finance Department for payment
• Arranging for all furniture deliveries either to site or storage, the tracking and recording thereof
• Oversee deliveries & installations
• Assisting JPMS, SPMS and Photographers with Media Shoots of completed projects
• Sit in on meetings with Suppliers/ Clients with Project Managers
• Assist with team filling when required

ESSENTIAL SKILLS AND CRITERIA

• Must reside in Cape Town, with valid driver’s license and own vehicle.
• Must have camera/camera phone to take clear, good quality production progress images
• Exceptional level of accuracy and attention to detail.
• Discretion and confidentiality are essential to the role.
• Excellent knowledge of the Microsoft Office Suite
• Ability to remain calm, multitask and work under deadline driven pressure.
• Ability to build good relationships at all levels and the ability to work well in a team.
• Excellent organisational skills
• Able to manage sensitive and confidential information
• Able to work without supervision, to use initiative and be proactive while working within a team
• Ability to prioritise and manage own workload amidst conflicting demands and busy work periods.
• There will occasionally be a requirement to work additional hours which may include weekends.
• Able to demonstrate a high degree of professionalism