The South African Maritime Safety Authority (SAMSA) is a South African government agency established on 1 April 1998 as a result of the 1998 South African Maritime Safety Authority Act 5.[1] as such it is responsible for the implementation of current International & National Regulations regarding the Maritime Industry as well as upon all recreational marine ...
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Ensure processes are in place that strengthen internal controls and minimise potential risks
Manage the sourcing of goods and services (including travel) and ensure adherence to the PFMA, National Treasury, PPPFA, SCM regulations, etc.
Ensure purchase orders are expedited
Monitor and evaluate supplier performance
Ensure purchase requisitions are managed to satisfy business needs
Ensure that the supplier database is maintained and up to date (this includes tax certificates, BBBEE certificates, price lists, supplier contact details, etc.)
Plan and oversee the BBBEE verification process
Produce a BBBEE plan for procurement
Co-ordinate the overall BBBEE plan and monitor progress against the plan on a monthly basis
Build and manage relationships with all necessary stakeholders
Project and anticipate needs and requirements for MSP
Analyse the future demand for items and identify appropriate procurement strategies to meet demand expectations
Compile the Procurement Plan for the Senior Manager: SCM's approval
Submit the approved Procurement Plan to National Treasury
Liaise with each Centre regarding the implementation of the Procurement Plan
Quarterly report on the implementation of the procurement plan to National Treasury
Ensure processes are in place that strengthen internal controls and minimise risks
Assess the different procurement methods available and decide on the most feasible option after considering all relevant legislation, regulations and prescripts
Monitor adherence and compliance with all prescripts, including the Preferential Procurement Framework Act; Black Economic Empowerment; Public Financial Management Act; Supply Chain Management Directives; and Treasury Regulations whenever goods and services are purchased
Assist end users in drafting specifications when doing bids/requests for proposals
Facilitate the whole tender process i.e. tender advertisements, tender briefings; opening of the tender box; supplier presentations; BSC, BEC and BAC meetings; etc.
Attend to tender related queries timeously
Keep abreast of the tender pipeline and schedule of work to enable effective administration thereof
Observe tender closing deadlines and ensure that all tenders received are properly registered
See to the safe keeping of all tender documents
Ensure that all relevant tender documents (i.e. adverts, tender register, pricing register, handover register, responsiveness schedules, comparisons schedules etc.) are quality assured for accuracy and completeness
Conduct a pre-evaluation of all tenders and present this to the BEC
Maintain accurate records for all bids i.e. decisions taken, etc.
Supervise, coach and performance manage staff
Assign and monitor procurement, logistics, travel and disposal functions
Assist the Senior Manager: SCM in the recruitment and selection of procurement
Orientate and train new employees
Ensure reports are produced timeously, as required
Ensure that a proper filing system is maintained
Requirements
Degree in Supply Chain Management or Equivalent NQF level 7
CIPS certification and membership
7 years related technical sourcing working experience
Knowledge of National Treasury Regulations on procurement
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