Procurement Manager - Western Cape at RCL Foods

Job Description    
The Chicken Business is currently recruiting for a Procurement Manager to join the team. The role reports to the Regional Director. Our Procurement Manager will be entrusted to:

• Assist with the implementation and rollout of the procurement strategy for the business at a regional level.
• Work closely with Regional Exec Team and Operational Management to understand and develop in-depth knowledge across the business and identify opportunities to deliver best value solutions and make recommendations on preferred strategies to the Regional Exec.
• Source, negotiate, manage and evaluate regional contracts across categories ensuring that business needs are met, and the best value is negotiated for and received by the business.
• Play a key role from strategic project support to strategic procurement program implementation across the Region

Minimum Requirements    

• Degree in commerce, management, supply chain management or a related field
• Minimum of 5 years’ experience within a sourcing or purchasing or commercial management environment
• Demonstrated success in developing and fostering relationships with suppliers while driving lower costs, superior performance and continuous improvement, particularly within the specific categories
• Currently residing in the Western Cape (Advantageous)

Duties & Responsibilities    
Strategic Support

• Develop short, mid, and long-term strategies for the various sub-categories ensuring delivery at the most competitive cost.
• Partner with the Business, senior stakeholders, and consumers of services to determine requirements and apply professional sourcing and categories management methodologies such as vendor rationalization, utilizing technology, and flexible solutions to enhance user experience and minimize the financial impact.
• Collaborate with site-based buyers to ensure business strategies and policies are applied locally, assess opportunities, and drive performance improvements.
• Proactively drive regular engagement with the Business regarding its immediate and longer-term categories procurement requirements and the extent to which these are being met.
• Implement purchasing and contract management instructions, policies, and procedures.
• Assess and report on the current category and contract to spend (on what and where).
• Conduct regular total cost analyses (how much does it cost to provide those goods or services) across the category.
• Track performance results in a continuous cycle.
• Measure and report real savings and the drivers of savings/cost changes for the category.  
• Provide ongoing internal functional and operational unit KPIs and service requirements engagement and support.

Operational Management

• Regional Operational and Capex Procurement oversight and management
• Processing and Agric. Engineering and Consumable Stores oversight and Management
• Confirms service level requirements with site managers.
• Participates in appropriate management meetings and provides updates on buying and stores metrics and activities
• Resolve challenges within procurement procedure parameters.
• Forecast likely levels of demand for services, products, and/or parts.
• Determine preliminary specifications, existing and potential suppliers, the timing of the product and service requirements, and measures that determine success vs. failure for the internal business client.
• Ensure that the products and/or services are delivered on schedule, at the negotiated price, and meet the quality standards of the Business.
• Actively monitor the suppliers being used within P2P ensuring orders are placed with preferred suppliers and under negotiated contracts.
• Where common items are purchased across the Group or a supplier is used frequently, negotiate a supply agreement to obtain the best price and value in conjunction with National Procurement Managers.
• Source new items and suppliers based on the specifications provided by the Business by researching the supplier marketplace, and obtaining samples for testing by requesting Functions.
• Analyze information within the P2P system to identify opportunities to source alternative suppliers.
• Produce reports and present information to relevant Functions to highlight potential sourcing or saving opportunities and update the Procurement Exec on actions where applicable.
• Produce management information on activity within the P2P system to monitor and manage the frequency, value, and volume of spending over monthly periods.
• Highlight and communicate compliance issues relating to adherence to the Group procurement policies.
• Actively monitor and facilitate the update of price lists for goods and services in the catalogs within the P2P system within the assigned categories of spend.
• Negotiate with the incumbent suppliers to maintain competitive prices, benchmarking costs against other suppliers where necessary.
• Review and analyze all requests for new contracts and recommend their approval to the Regional Exec and subsequently to the Procurement Exec if the supplier is financially and ethically sound and there is a valid reason for introducing a new contract.
• Coordinate monthly supplier performance reviews for key suppliers within the assigned categories of spend, compiling data and information on performance to support the reviews.
• Ensure system data is maintained and manage the effective generation and communication of procurement metrics.
• Provide technical expertise and training to internal customers and colleagues.

Tender Management

• Solicit and evaluate proposals for regional contracts.
• Manage the administrative aspects of tenders for national contracts in specific categories.
• Prepare tenders and compile tender analysis schedules.
• Coordinate invitations for tender and tender submissions on contracts.
• Communicate tender outcome to the Business.
• Assists the Regional Exec to implement and manage contracts by maintaining relevant information about pricing within the market, and spending against the current contract.
• Prepare contract modifications.
• Administer long-term contracts, which may or may not involve subcontracts with special provisions that may be changed and renegotiated throughout the contract.

Financial Management

• Input into CAPEX documentation considering return on investment and sustainability requirements as and when required.
• Manage procurement of CAPEX in conjunction with Project Controller
• Manage external supplier relationships and agreements 
• Negotiate the best prices for category contracts.

Vendor Liaison and Performance Management

• Manage Contract SLAs and supplier performance in conjunction with Operational Management
• Evaluate current agreements and provide strategic input to either renegotiate, renew, or discontinue agreements or contracts
• Negotiate the lowest possible cost for the products and/or services balanced against the optimum quality and schedule needs.
• Advise team members and/or management on the appropriate supplier to be used.
• Identify strategic contracts and maintain key supplier relationships to leverage opportunities for the business and define and manage performance expectations.
• Seek to innovate and constantly identify approaches to reduce or remove non-value-added costs.
• Identify and agree on KPI for Supplier Performance with Business Units and Suppliers as part of the agreement
• Consult with the BU regularly regarding vendor performance and use the assessment to manage the contract or other agreements.
• Monitor and improve vendor performance and address quality and non-performance issues 
• Drive the efficiencies of all vendors from an ordering, stock holding, and delivery aspect.
• Evaluate supplier core competencies and competitive positioning using industry cost models.
• Analyze market and delivery systems to assess present and future material availability.

Market Analysis and Forecasting

• Evaluate market conditions to develop sourcing strategies, maintain/improve quality, and influence cost controls.
• Research potential and current suppliers to keep abreast of market/procurement conditions, and new technology and makes recommendations to improve supplier base and/or purchasing method.
• Forecast price trends and their impact 

SHEQ and Sustainability Management

• Drive sustainability, risk, compliance, and BBEEE objectives.

Closing Date: 24th, June 2022