Procurement/Sourcing Analyst (Transport and Warehousing) at RCL Foods

RCL FOODS entrusts the Sourcing Analyst to support the Sourcing Manager in analyzing spend across the Group.  Complete Category Strategies and work with cross-functional teams.  Evaluate proposals and complete a decision matrix as per the particular Category Strategy.  Complete Group contracts within the specific category, ensuring that Business needs are met and the best value proposal is implemented by the Group; and facilitate increased contract coverage and spending across the Group within the category through constant engagement with business line managers and the Supply Planners and analysis of spend behaviours. 

Minimum Requirements    

• Degree in commerce, data management, supply chain management, or a related field
• High level of proficiency with MS Office packages with proven advanced proficiency in Power BI  
• 1-3 Years’ experience in a related field that includes advanced data analytics
• Valid Code EB drivers' license
• Demonstrated success in providing data & analytics insights that have added value
• Ability to draw insight from data analysis, communicate effectively, and be able to influence peers and superiors.

Duties & Responsibilities    
Strategic Support

• Within the assigned categories, have the understanding of the responsibilities the category strategy and plans, in order to effectively manage spend.  Working with the Sourcing Manager to deliver category analysis, sourcing exercises, and general reviews of spend.
• Develop short, and medium-term strategies (1-3 years) for the various sub-categories ensuring delivery at the most competitive cost.
• Partner with the Business, senior stakeholders, and consumers of services to determine requirements and apply professional sourcing and category management methodologies such as vendor rationalization, utilizing technology, and flexible solutions to enhance user experience and minimize the financial impact.
• Collaborate with operational teams to ensure Group strategies and policies are applied locally, assess opportunities, and drive performance improvements.
• Proactively drive regular engagement with the Business regarding its immediate and longer-term category procurement requirements and the extent to which these are being met.

Operational Management

• Identify demand for materials.
• Determine existing and potential suppliers of the required material,  the timing of the material requirement, taking lead times into account  and measures that determine success or failure for the internal business client.
• Ensure that the materials are delivered on schedule, at the negotiated price, and meet the quality standards of the Business (in collaboration with internal stakeholders on site).
• Actively monitor the suppliers being used within P2P ensuring orders are placed with preferred suppliers and under negotiated contracts.
• Where common items are purchased across the Group or a supplier is used frequently, negotiate a supply agreement to obtain the best price and value for the Group.
• Source new items and suppliers based on the specifications provided by the Business by researching the supplier market-place and obtaining samples for trialling.
• Analyse information within the P2P system to identify opportunities to source alternative suppliers.
• Produce reports and present information to relevant stakeholders to highlight potential sourcing or saving opportunities and update the Sourcing Manager on actions, where applicable.
• Produce management information on activities within the P2P system to monitor and manage the frequency, value, and volume of spending over monthly periods.
• Highlight and communicate compliance issues relating to adherence to the Group procurement policies.
• Actively monitor and facilitate the updating of price lists for materials within the P2P system within the assigned categories of spend.
• Negotiate with the incumbent suppliers to maintain competitive prices, benchmarking costs against other suppliers where necessary.
• Review and analyse all requests for new contracts and recommend their approval to the Sourcing Manager,  if the supplier is financially and ethically sound and there is a valid reason for introducing a new contract.
• Co-ordinate supplier performance reviews for key suppliers within the assigned categories of spend, compiling data and information on performance to support the reviews.

Tender Management

• Solicit and evaluate proposals for national contracts.
• Manage the administrative aspects of tenders and contracts in the specific category.
• Prepare tenders and compile tender analysis schedules.
• Co-ordinate invitations for tender and tender submissions on contracts.
• Communicate tender outcome to the Business.
• Assists the Sourcing Manager to implement and manage contracts by maintaining relevant information about pricing within the market, and spending against the current contract.
• Administer long-term contracts, which may or may not involve subcontracts with special provisions that may be changed and renegotiated throughout the contract.

Market Analysis and Forecasting

• Evaluate market conditions to develop sourcing strategies, maintain/improve quality, and influence cost controls.
• Effectively communicate with internal cross-functional teams on the current and future status of material markets.
• Research potential and current suppliers to keep abreast of market/procurement conditions, and new technology and make recommendations to improve supplier base and/or purchasing method.
• Forecast price trends and their impact on future activities.
• Conduct presentations about market analysis and possible growth.

 Vendor Management

• Explain and administer Group policies and procedures about sourcing.
• Evaluate and ensure potential suppliers are capable of meeting the specified requirements.
• Negotiate the lowest possible cost for the materials balanced against the optimum quality and schedule needs.
• Advise team members and/or management on the appropriate supplier to be used.

 Technical Expertise

• Provide ongoing advice and support on best practices to ensure continuous improvement in category contract sourcing and vendor management.
• Provide technical expertise and training to internal customers and colleagues.
• Develop specialist knowledge on assigned categories and identify opportunities to deliver best value solutions and make recommendations on preferred strategies to the Sourcing Manager.

SAP Enablement

• Work with the master data team to ensure the SAP master data related to the procurement category is accurate and up to date.
• SHEQ and Sustainability Management
• Administer all documentation relevant to category quality assurance and conformance.
• Support internal and external audit processes and provide any necessary documentation.

Team Coordination

• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning, prioritizing, and self-development.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not being met, the potential risks thereof, and provide appropriate resolution.
• Support and drive the business core values.
• Manage colleagues' and clients’ expectations and communicate appropriately.
• Demonstrate a willingness to help others and “go the extra mile” to meet team targets and objectives.
• Champion training and development of self through utilizing available training opportunities or contributing to the development of new training solutions relating to product costing in collaboration with national training specialists.

Deadline:26th June,2025